We’re Hiring: Admin Assistant / Document Controller – Construction
Role Overview
Seeking an organized, detail-oriented Admin Assistant / Document Controller for a construction team.
The role combines construction administration, document control, project coordination, and general office support.
Key Skills for This Role
Full Job Posting
Role overview
Seeking an organized, detail-oriented Admin Assistant / Document Controller for a construction team.
The role combines construction administration, document control, project coordination, and general office support.
Responsibilities
- Manage and maintain project and company documents and filing systems.
- Register, distribute, track, and control incoming and outgoing documents, including drawings, correspondence, approvals, RFIs, submittals, and transmittals.
- Maintain document registers, monitor revisions, and ensure teams can access current versions.
- Prepare daily, weekly, and monthly reports, letters, memos, spreadsheets, and other documents.
- Support project managers, engineers, and site teams with administrative needs.
- Handle office administration and data entry; coordinate with departments, consultants, subcontractors, and suppliers.
- Follow up on pending documents, approvals, and submissions; keep records accurate and accessible.
- Perform other administrative and document-control duties assigned by management.
Requirements
- At least 5 years of experience in a similar role and previous experience in a construction or contracting company.
- Strong knowledge of document control and construction documentation, including drawings, RFIs, submittals, transmittals, approvals, and project correspondence.
- Good knowledge of Microsoft Office, especially Excel and Word.
- Strong organizational and filing skills, attention to detail, accuracy, and ability to manage multiple tasks and deadlines.
- Good written and verbal English communication skills.
- UAE construction experience is preferred.
- Document management or construction/project software experience is an advantage.
Work location
- Work location is in person.
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