Procurement Executive

Role purpose

Procurement processing

• Receive purchase requisitions and prepare RFQs in the ERP.
• Source suitable vendors and obtain at least three competitive quotations under the approval matrix.
• Prepare technical and commercial comparison sheets for review.
• Raise LPOs with accurate scope, pricing, payment terms, warranties, and supporting documents.
• Follow company procurement procedures and approval requirements.

AMCs, works, and coordination

• Maintain ERP records for AMC scope, value, start date, and expiry; notify the Procurement Manager 60–90 days before expiry.
• Collect and file contractor licenses, insurance, authority approvals, and required documentation.
• Support tender packages, quotation comparisons, and vendor selection for renovation and service works.
• Track contracts, guarantees, retention, and related documents in the ERP; follow up on mobilization, delivery, and completion.
• Record GRNs and service completion; coordinate PO, GRN, and invoice matching with Finance.
• Escalate delays, quality concerns, and vendor performance issues.

Vendor and reporting duties

• Register vendors and maintain ERP vendor-master information.
• Verify and track trade licenses, VAT TRNs, insurance certificates, and other vendor documents and renewals.
• Support vendor prequalification and performance evaluations.
• Maintain procurement records and approvals; report on open RFQs, pending LPOs, AMC renewals, vendor documentation, and procurement status.
• Ensure compliance with procurement procedures, approval matrix, and ethical standards.

Requirements

• 4–7 years of UAE procurement experience; experience in real estate, facilities management, property management, construction, or contracting is preferred.
• Hands-on AMC and service procurement experience, including RFQs, quotations, and LPOs.
• Practical ERP procurement-module experience is required.
• Bachelor's degree in Engineering, Supply Chain, Business Administration, Procurement, or a related field.
• Strong procurement-process and vendor-management knowledge; strong Excel and reporting skills.
• Excellent follow-up, negotiation, coordination, and organizational skills; able to manage competing requirements and deadlines.
• Good English communication skills; Arabic is an advantage. UAE experience is stated as preferred.

Work location

• The role is in person in Sharjah, UAE.