We are looking for Procurement Manager

Works Closely With

Role Purpose

Strategy & Planning

• Develop and deliver a Group procurement strategy aligned to business objectives, growth plans, and Society's premium brand standards.
• Build and maintain a procurement roadmap covering all categories — fitness equipment, F&B, spa & wellness, facilities, maintenance, retail, IT, and professional services.
• Identify opportunities for consolidation, cost optimisation, and total cost of ownership improvements across all spending categories.
• Contribute to annual budget planning alongside Finance and Operations, ensuring procurement commitments are accurately reflected.

Sourcing & Supplier Management

• Lead competitive sourcing processes (RFI, RFQ, RFP) across all procurement categories, ensuring transparency and best value.
• Identify, qualify, and onboard suppliers capable of meeting Society's quality, sustainability, performance, and compliance standards.
• Maintain a curated supplier register for Qatar and GCC markets, including preferred and approved vendor lists.
• Manage the full supplier lifecycle — onboarding, performance monitoring, review, renewal, and exit — with clear KPIs and SLAs.
• Build and sustain strategic supplier partnerships, acting as the primary relationship owner for key Group accounts.

Contract Negotiation & Commercial Management

• Negotiate commercial terms, pricing structures, payment terms, and contractual obligations across all supplier agreements.
• Own the Group's supplier contract library, ensuring all agreements are current, compliant, and commercially advantageous.
• Work closely with Finance and, where required, legal counsel on contractual risk, warranties, indemnities, and dispute resolution.
• Monitor spend against contracts and budgets, escalating variances and recommending corrective actions.

Facilities, Maintenance & Capital Projects

• Procure planned and reactive maintenance services, engineering support, and specialist contractors across all sites.
• Support capital projects including club refurbishments, new location openings, and fitness equipment upgrades.
• Work in partnership with the Facility Management Supervisor to ensure all facilities-related procurement is delivered on time and within budget.
• Ensure compliance with Qatar health, safety, and building regulations across all contractor and supplier engagements.

Operations & Category Management

• Manage procurement across key categories: gym equipment, F&B supplies, spa products, retail merchandise, uniforms, IT hardware and software, marketing materials, and professional services.
• Coordinate with the Warehouse Supervisor to ensure stock levels, receiving processes, and inventory management align with operational requirements.
• Manage import logistics, customs clearance coordination, and supplier lead times to minimise supply chain disruption.
• Drive continuous improvement in procurement processes, systems, and controls.

Governance & Compliance

• Ensure all procurement activity complies with Qatar commercial law, Group financial policies, and Al Mana Group governance frameworks.
• Maintain accurate procurement records, spend analytics, and reporting for the Operations Director and Finance Manager.
• Implement and enforce purchasing controls, authorisation limits, and approval workflows.

Team Leadership

• Lead, develop, and performance-manage the Procurement Officer and Warehouse Supervisor.
• Set clear objectives, provide regular feedback, and support the professional development of direct reports.
• Foster a collaborative, high-performance culture within the procurement function.

What Success Looks Like (KPIs)

• Cost savings and value delivered against procurement budget targets.
• Supplier performance: SLA and KPI compliance across key categories.
• Contract coverage: percentage of spend under active, managed contracts.
• PPM completion rate and reactive maintenance SLA compliance (via Facility Management Supervisor).
• Procurement cycle time: speed from requisition to purchase order.
• 100% compliance with Qatar commercial regulations and Al Mana Group governance standards.
• Procurement Officer and Warehouse Supervisor team engagement and development.

Experience

• Minimum 5 years' experience in a Procurement Manager or Senior Procurement role, ideally within multi-site leisure, hospitality, fitness, or retail operations.
• Demonstrated expertise in end-to-end procurement: strategy, sourcing, supplier management, contract negotiation, and performance monitoring.
• Strong background procuring across multiple categories — gym equipment, facilities, maintenance, F&B, retail, spa & wellness, IT, and professional services.
• Experience managing complex supplier contracts and negotiating commercial agreements in a GCC or international environment.
• Proven experience managing procurement budgets and delivering cost savings without compromising quality or brand standards.
• Track record of leading and developing a small procurement or operations team.
• Experience working cross-functionally with Finance, Operations, and Facilities teams.
• Familiarity with Qatar or GCC supplier markets, import/logistics processes, and relevant commercial regulations is highly desirable.
• Experience with procurement technology (ERP systems, e-procurement platforms, spend analytics tools) is advantageous.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field.
• CIPS Level 4 or above (Chartered Institute of Procurement & Supply) — or working towards. CIPS Level 5/6 (MCIPS) is highly desirable.
• Additional qualifications in facilities management, project management (PRINCE2), or health & safety (NEBOSH/IOSH) are advantageous.
• Proficiency in Microsoft Excel (advanced), ERP systems (SAP, Oracle, or equivalent), and contract management software.

Key Competencies

• Commercial acumen — confident negotiator with a strong grasp of cost drivers, contract structures, and value optimisation.
• Strategic thinking — ability to set and deliver a procurement strategy that supports business growth and brand excellence.
• Supplier relationship management — skilled at building and sustaining partnerships with suppliers at all levels.
• Analytical capability — strong spend analysis, cost modelling, and data-driven decision-making skills.
• Leadership — confident team leader who sets clear direction, develops capability, and holds people accountable.
• Stakeholder management — credible and influential at all levels across the Group.
• Attention to detail — rigorous approach to contract review, spend tracking, and compliance.
• Organisation & prioritisation — able to manage a broad workload across multiple categories and sites simultaneously.
• Integrity & governance — demonstrates the highest standards of commercial ethics and governance.
• Interested applicant can apply on careers@society.qa