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Vetting Coordinator

Control Risks
New Delhi, IND
Full-time
Mid
Onsite
Discovered 5 days ago
Communication

Full Job Posting

Requirements

  • Relevant experience in subcontractor or supplier onboarding, third-party vetting, compliance operations, procurement support, project operations or a similar administrative environment.
  • Meticulous attention to detail, with the ability to review documentation carefully, identify missing or inconsistent information and maintain accurate records across multiple systems and cases.
  • Ability to assess information in context, taking account of which Control Risks service each subcontractor will support and the subcontractor’s location.
  • Strong organisational skills and the ability to manage multiple vetting cases simultaneously, follow up outstanding actions and ensure cases do not stall. Be confident to follow-up with colleagues at all seniority levels in the business to obtain their input in a timely manner.
  • Comfortable reviewing corporate, banking, tax, insurance and compliance-related documentation against defined requirements and procedures.
  • Good judgement and the ability to recognise when an issue requires escalation rather than attempting to resolve matters outside the role’s authority.
  • Ability to work independently, whilst also being someone who collaborates well with other members of the team to share know-how, information and provide support.
  • Strong written and verbal communication skills, with the ability to clearly explain a process or issue. This includes having confidence to follow up directly with subcontractors and internal stakeholders.
  • Persistent and proactive approach to case management, with a strong sense of ownership for bringing outstanding activity through to completion.
  • Experience maintaining clear audit trails, supporting documentation and accurate data within systems and trackers.
  • A quick learner who is comfortable with learning about a wide range of topics, including developing an understanding of the different risks related to a wide variety of subcontractor types, locations and services.
  • Familiarity with the GAN Integrity platform or similar third-party management, compliance, procurement or workflow systems preferred.
  • Please note- Candidate must be willing to work flexible hours, including late shifts, to support and meet business requirements across multiple time zones. Work schedules will be agreed with the manager and may vary based on operational needs.

Preferred Qualifications

  • Familiarity with the GAN Integrity platform or similar third-party management, compliance, procurement or workflow systems preferred.

Responsibilities

  • Coordinate subcontractor vetting cases from initial request through completion, ensuring required steps, documentation and approvals are completed in line with agreed procedures and risk categories.
  • Liaise directly with subcontractors and internal stakeholders to request information, clarify requirements, follow up outstanding items and keep vetting activity progressing.
  • Gather, review and validate required vetting documentation, including questionnaires, corporate and legal entity information, tax and banking details, insurance certificates, screening outputs, policies and other supporting records.
  • Check submissions for completeness, consistency and accuracy. Identify missing, expired or conflicting information and following up until requirements have been satisfied.
  • Maintain complete and accurate subcontractor vetting records in the GAN platform and central trackers, including vetting status, risk category, key dates, outcomes, approvals, expiry dates and re-vetting requirements.
  • Monitor upcoming expiry and re-vetting requirements and coordinate follow-up activity to ensure subcontractor records remain current.
  • Ensure required internal approvals are captured before vetting cases are closed and subcontractors progress to engagement.
  • Escalate adverse findings, documentation issues, higher-risk cases or matters requiring Legal, Compliance or other specialist review to the Team Lead or appropriate function.
  • Maintain clear and complete supporting evidence and audit trails for each vetting case.
  • Support reporting on vetting volumes, status, ageing, completion times and outstanding actions. Help to identify recurring issues which impact the timeliness and/or effectiveness of the vetting process, such as documentation gaps or process bottlenecks.

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