USA - Optimization Project Coordinator (Internal Only)

Key Responsibilities

• Project Identification & Delivery
• Identify cost reduction and efficiency opportunities across operational services including towage, pilotage, launches, agency fees, bunker services and other marine support activities.
• Manage optimisation projects from opportunity identification through analysis, implementation and benefit realisation.
• Maintain a pipeline of improvement initiatives and monitor progress against defined milestones and savings targets.
• Coordinate project activities across regional and global stakeholders, ensuring actions, dependencies and project milestones are effectively managed.
• Commercial & Vendor Optimisation
• Support supplier negotiations, Requests for Information (RFIs), Requests for Quotation (RFQs) and tender processes for assigned optimisation initiatives.
• Conduct market, supplier, tariff and commercial analysis to identify competitive opportunities and support sourcing strategies.
• Work collaboratively with Procurement, Operations and Commercial teams to develop negotiation strategies and secure improved commercial terms and service arrangements.
• Analyse supplier proposals against historical costs, existing contractual arrangements, operational requirements and alternative market offerings.
• Support the review and implementation of negotiated supplier pricing, service scope and commercial terms.
• Develop and maintain supplier performance and savings tracking mechanisms.
• Data Analysis & Reporting
• Analyse spend, volume, operational and financial data to identify trends, cost drivers, anomalies and optimisation opportunities.
• Prepare business cases, cost-benefit analyses and savings calculations to support commercial and operational decision-making.
• Validate proposed and realised savings against historical costs, operational requirements, service volumes and agreed commercial terms.
• Produce regular management reports highlighting project status, realised savings and future opportunities.
• Develop dashboards and reporting tools to monitor optimisation performance and support management decision-making.
• Stakeholder Management
• Act as a central coordination point between Operations, Procurement, Commercial, Finance and Key Account teams for assigned optimisation initiatives.
• Engage with customers and vendors to support optimisation initiatives, commercial discussions and business reviews.
• Present analysis, findings, recommendations, savings opportunities and project updates to leadership teams and relevant stakeholders.
• Facilitate meetings and workshops focused on continuous improvement and cost optimisation.
• Build effective relationships with regional and global stakeholders to support the successful implementation of optimisation initiatives.
• Process Improvement & Governance
• Review existing processes and recommend improvements to enhance operational efficiency, cost effectiveness and compliance.
• Develop and maintain Standard Operating Procedures (SOPs), best practices and project documentation.
• Ensure project governance standards are applied consistently.
• Support the implementation of continuous improvement methodologies across the organisation.
• Capture and share lessons learned and successful optimisation practices to support replication across customers, regions and service categories.
• Key Performance Indicators (KPIs)
• Annual validated cost savings and cost avoidance delivered.
• Value of identified optimisation opportunities progressed through the project pipeline.
• Number of optimisation projects successfully completed.
• Savings realisation versus agreed target.
• Percentage of assigned sourcing and optimisation initiatives delivered against agreed commercial objectives.
• Supplier cost reductions achieved.
• Project delivery against agreed milestones and timelines.
• Quality and accuracy of savings reporting and commercial analysis.
• Stakeholder satisfaction.
• Qualifications & Experience
• Relevant experience and/or qualification in Business, Supply Chain, Logistics, Maritime Studies, Finance, Engineering or a related discipline.
• 3–5+ years' experience in project coordination, procurement, marine operations, commercial analysis or continuous improvement.
• Experience managing multiple projects simultaneously across different stakeholders and priorities.
• Strong analytical and financial reporting skills.
• Experience using Excel and business intelligence/data analytics tools such as Power BI.
• Experience within maritime, logistics, procurement or operational services would be advantageous.
• Skills & Competencies
• Project Management
• Commercial Acumen
• Supplier Negotiation & Sourcing
• Process Improvement
• Financial Analysis
• Cost & Savings Analysis
• Problem Solving
• Presentation & Communication Skills
• Attention to Detail
• Ability to Manage Multiple Priorities
• Ability to Interpret Complex Commercial and Operational Information
• Why Inchcape Shipping Services?
• We believe in building a diverse and high performing workforce, that works together to provide our partners with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realize the value of the diversity of our people and know that their unique experiences, skills, and passions – strengthens the organization, stimulates creativity, and promotes the exchange of ideas – helping you to build a rich and rewarding career.
• What you’ll get:
• We understand that different families have different needs, which is why we’re always evolving our benefits to accommodate our employees.
• Along with health and financial benefits, our employees enjoy a variety of other perks, tuition assistance, employee resource groups, and collaborative workspaces — some offices even welcome dogs.
• In addition to our traditional benefits and perks, we sponsor various events throughout the year. And we provide a culture based on learning, the support of an engaged team, and an inclusive environment where all employees are valued.
• We also encourage a better work-life balance with our flexibility. While we know in-office collaboration is critical to our vision, we recognize that not all work needs to be done within an office environment, full-time. With consistent communication and digital collaboration tools, Inchcape has enabled our employees to find a balance that feels fulfilling and productive for each individual situation.
• Generous time off and paid holidays
• Three weeks’ vacation (immediately upon date of hire), 10 days Personal/Sick time, 12 paid holidays
• Paid parental leave
• Employee Assistance Program (EAP)
• Performance and Recognition – You are rewarded for achieving success by merit increases and reaching milestones.
• Career growth and opportunities for promotions. We develop and hire from within!
• Compensation range is dependent upon experience. You will also be eligible for bonuses and other benefits.
• Plus, much more!
• We have you covered for anything life could throw your way.
• Deciding where you want to work is an important decision. Choosing a company that support your professional and personal goals is essential. Inchcape provides the resources, culture, and leadership you need to be successful, to build something you’re proud of, and take advantage of all the future holds.
• Follow us on LinkedIn, Facebook, Instagram, and X to meet our employees and see what makes us who we are.
• Who you are is who we are.
• Inchcape is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Inchcape encourages applicants of all ages. As part of this commitment, Inchcape will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed, please email [email protected] describing the accommodation.
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