Travel Coordinator

About the company

Role overview

Responsibilities

• Coordinate flights, hotels, visas, ground transport, and itineraries for employees, exhibitors, and business partners.
• Manage major event and group travel logistics, bookings, deadlines, and communications.
• Support travel policies and service level agreements and ensure bookings follow internal guidelines.
• Handle employee travel enquiries, provide guidance, resolve issues, and manage last-minute changes.
• Maintain supplier relationships and coordinate visa applications and travel documentation.
• Manage invoices, purchase orders, supplier payments, cost allocations, and monthly reconciliations.
• Support SAP Concur and SAP S/4HANA travel processes and employee booking, expense, and system queries.
• Maintain travel records, booking trackers, and expenditure reports with Finance and Procurement.
• Improve travel processes, control costs, and enhance the employee travel experience.

What you'll bring

• At least 2 years of travel coordination, corporate travel management, or related travel-industry experience.
• A bachelor's degree in Travel & Tourism, Hospitality Management, or a related discipline.
• Strong knowledge of booking processes, airline reservations, accommodation, and international travel requirements.
• Experience with group travel, multiple bookings, and complex itineraries.
• Understanding of visa requirements, travel documentation, policies, and regulations.
• SAP Concur, SAP S/4HANA, or similar system experience is advantageous.
• Strong Microsoft Office skills, particularly Excel, and ability to maintain records and manage reconciliations.
• Excellent communication and interpersonal skills, organization, attention to detail, and a service-focused approach.
• Ability to manage competing priorities and deadlines, solve unexpected travel problems, and negotiate cost-effective supplier arrangements.

Why join

• Join a dynamic, collaborative team supporting an international exhibition portfolio.
• Opportunity to develop a career within a global organization and contribute to a seamless travel experience.