Travel Administrator

Overview

Key Responsibilities

• Plan, coordinate, and execute all travel arrangements for the principal(s), family members, and guests
• Manage private jet bookings, commercial flights (first/business class).
• Arrange luxury accommodations, including villas, hotels, and serviced residences
• Coordinate ground transportation, security, and concierge services at all destinations
• Develop detailed, day-by-day travel itineraries with contingencies
• Liaise with personal assistants, house managers, security teams, and external vendors
• Ensure all travel documents (visas, passports, permits) are valid and up to date
• Monitor travel disruptions and proactively adjust plans in real time
• Maintain preferred partnerships with luxury travel providers and negotiate rates
• Oversee travel budgets, reporting, and expense tracking
• Organize travel logistics for large groups, events, and special occasions
• Ensure privacy, confidentiality, and seamless execution at all times

Requirements

• Proven experience managing travel for UHNWI, VIPs, or high-profile clients
• Strong network within luxury travel, aviation, and hospitality sectors
• Expertise in private aviation
• Exceptional organizational and multitasking skills
• Ability to work under pressure and adapt quickly to last-minute changes
• High level of discretion and confidentiality
• Proficiency in travel booking systems and itinerary management tools
• Flexibility to work irregular hours and be on-call when required
• Strong communication and negotiation skills
• Multilingual abilities are an advantage

Preferred Background

• Previous experience in a private household, family office, or luxury concierge service
• Experience coordinating travel across multiple time zones and jurisdictions
• Familiarity with visa processes for high-mobility clients

Key Attributes

• Detail-obsessed and proactive
• Calm under pressure
• Solution-oriented mindset
• Service-driven with a “no task too small” attitude
• Highly polished and professional demeanor

Compensation & Benefits

• Starting from AED12,000 per month (based on experience)
• Visa and medical insurance
• Pay: From AED12,000.00 per month

Application Question(s)

• Describe the most complex travel itinerary you have managed for a UHNWI, VIP, or high-profile client. Please include destinations, transportation methods (private jet/commercial), number of travelers, and how you handled any last-minute changes.
• What experience do you have coordinating private aviation, luxury accommodations, visas, and ground logistics for UHNWI clients? Please provide specific examples.