Title Executive Assistant
Role Overview
Organize and coordinate the CFO’s activities to support the efficient day-to-day functioning of the Finance complex.
Provide administrative and secretarial support, act as custodian of Finance complex documentation, and coordinate internal and external stakeholders on reporting and governance commitments.
Handle confidential information with the utmost discretion.
Key Skills for This Role
Full Job Posting
Job purpose
Organize and coordinate the CFO’s activities to support the efficient day-to-day functioning of the Finance complex.
Provide administrative and secretarial support, act as custodian of Finance complex documentation, and coordinate internal and external stakeholders on reporting and governance commitments.
Handle confidential information with the utmost discretion.
Schedule and coordination
- Prepare daily and weekly appointment charts and upcoming week or month schedules, and inform Finance complex staff of the CFO’s commitments.
- Maintain stakeholder details, manage correspondence and appointments, prevent meeting overlaps, and update schedules for changes or cancellations.
- Follow up on financial reporting deadlines, budget submissions, audit requests, committee papers, and required inputs.
Reporting and meetings
- Prepare activity reports, presentations, briefing packs, and other requested reports for the CFO.
- Serve as secretary for Finance complex management meetings by preparing agendas, recording minutes, and following up on action items until closure.
Travel and administration
- Arrange official CFO travel, follow up on mission approvals and settlements, and oversee travel bookings and hotel reservations.
- Follow up on procurement requests and vendor invoices related to the Finance complex.
- Maintain complete, secure, up-to-date physical and digital archives of correspondence addressed to the CFO.
- Coordinate with Digital & Corporate Excellence to optimize automation of administrative support.
Qualifications and languages
- Bachelor’s degree required.
- Minimum of 6 years of experience required.
- English is compulsory.
- Arabic and/or French is a plus.
Work location and contract
- Finance Complex, Jeddah HQ.
- Third Party Contract.
Application documents
- The application requests a resume or CV, a copy of passport, and an academic certificate.
- The listed closing date is 02-November-2026.
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