Title Administrative Support Officer (Supplemental Workforce - Third Party Contract)

Role overview

Key accountabilities

• Serve as the Department Director’s Administrative Assistant and provide departmental administrative and coordination support.
• Prepare agendas, record meeting minutes, track agreed actions, and maintain official records as departmental rapporteur.
• Serve as Department Time Coordinator and support attendance and time-management policy compliance.
• Manage Director’s front-office operations, monitor budget performance, coordinate mission requests, and support administrative processes.
• Manage office stationery and supplies; follow up on staff missions, Back-to-Office Reports, and mission settlements.
• Arrange logistics and administration for visiting delegations and official guests.
• Coordinate with divisions to support communication, information flow, and collaboration.
• Follow up on urgent leadership assignments and undertake other tasks directed by the Department Director.

Academic and professional qualifications

• Bachelor’s degree in Business Administration, Management, Public Administration, Office Administration, or a related field.
• At least one year of relevant experience in administrative support, office coordination, executive assistance, or a related area.
• English is mandatory.

Skills and knowledge

• Strong organizational, coordination, and time-management skills; effective written and verbal communication.
• Professional correspondence and meeting-minutes skills; ability to prioritize urgent work, track actions, and follow through.
• Strong interpersonal skills for coordinating across divisions and with internal and external stakeholders.
• Attention to detail, accuracy, discretion, and appropriate handling of sensitive information.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Working knowledge of budgets, missions, travel settlements, records management, and office logistics.
• Adaptability in a dynamic, deadline-driven environment.

Application materials

• The posting requests a resume/CV, passport copy, and academic certificate.
• The employer states that it does not request applicant payments or bank-account information during recruitment.