Title Administrative Coordinator

Overview

Job Purpose

• Coordinate activities and streamline workflow in the VP, DG, or Director's office.
• Serve as secretariat for the complex or department by organizing meetings and recording minutes.
• Assist with annual work-plan planning, implementation, and monitoring.
• Liaise on pending issues, draft correspondence and reports, and support management decision-making.

Key Accountabilities

• Provide planning and analytical assistance for departmental work and coordinated activities.
• Prepare agendas and minutes for periodic and specialized committee meetings.
• Coordinate meetings, events, travel, and logistical arrangements.
• Assist with payment and disbursement requests and follow up on reports and pending issues.
• Respond to enquiries, advise on policies and procedures, and prepare periodic reports.
• Maintain the executive calendar and prepare routine correspondence and internal memorandums.

Academic and Professional Qualifications

• Bachelor's degree in Business Administration or a relevant field.
• At least 2 years of experience in a similar field, preferably in the multilateral development sector.
• Experience working with senior-level executives.
• English is mandatory; Arabic and French are preferred.

Skills and Necessary Knowledge

• Advanced Microsoft Word, Excel, and PowerPoint skills.
• SAP ERP knowledge as a user.
• Excellent drafting, report writing, organizing, and time management skills.
• Multitasking, diplomacy, tact, confidentiality, and ability to work under pressure.

Application Process

• The application requires a resume or CV, a copy of a passport, and an academic certificate.