Timekeeper

Role overview

Project and personnel coordination

• Manage end-to-end administration and coordination for assigned PMC projects.
• Coordinate client hiring requests, CV submissions to ADNOC, interview scheduling and feedback, and employment-term acceptance.
• Coordinate mobilization and demobilization with Mobility and Public Relations teams; maintain status updates and ADNOC trackers.
• Coordinate onboarding, including inductions, mandatory training, medicals, and system access.
• Maintain Fieldglass registrations and personnel records; coordinate CICPA applications, renewals, and access requirements.
• Manage PAAF and MMA records, project personnel trackers, personal documents, and compliance-expiry tracking.
• Prepare and control project correspondence, letters, document registers, folders, and audit-ready records.
• Coordinate business travel, offshore rotations, transport, and accommodation; respond to administrative and manpower queries.
• Raise personnel-related Oracle requests with HR support and liaise with Recruitment, HR, Mobilization, Payroll, Travel, HSE, Quality, Public Relations, Finance, and Project Controls.
• Identify project issues, escalate them appropriately, and support improvements to administration and compliance processes.

Timesheets and leave

• Manage the monthly timesheet process for PMC personnel and comply with ADNOC attendance and leave procedures and contractual requirements.
• Collect, review, and validate timesheets; follow up on missing or incorrect entries and retain approved records in project folders.
• Administer annual leave requests and balances, reconcile leave records against timesheets, and maintain current trackers.
• Prepare monthly status reports and coordinate with Payroll, HR, Project Controls, and Project Administrators to resolve discrepancies.
• Maintain supporting approvals for audit, finalize records for month-end invoicing, and recommend process improvements.

Qualifications

• Bachelor’s degree in Business Administration, Engineering, Project Management, or a related field.
• At least 5–6 years as a Project Support Officer, Project Coordinator, Project Administrator, or in a similar project support role.
• Project-team administration experience in engineering, construction, infrastructure, or corporate environments.
• Strong project documentation, reporting, document control, tracking, and records-management knowledge.
• Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook; experience preparing reports, minutes, action trackers, and status updates.
• Familiarity with MS Project, SharePoint, Power BI, Oracle, SAP, or similar platforms is advantageous.
• Strong organization, prioritization, communication, interpersonal, detail, and problem-solving skills; able to work independently across multiple projects.
• Fluent written and spoken English is required; Arabic is advantageous.

Workplace

• The position is fully office based in Abu Dhabi.

About Wood