Tender Management Specialist

Role Summary

Responsibilities

• Conduct daily scans of Monaqasat and other portals to identify opportunities.
• Review and summaries tender notices in Arabic and English for leadership.
• Route opportunities promptly to relevant Portfolio/Service Line Leads.
• Maintain the Master Bid Tracker from opportunity identification to submission.
• Provide customized Compliance Checklists to bid teams for error-free submissions.
• Manage bid bonds, performance bonds, and corporate certificates logistics.
• Oversee all Monaqasat portal activities including uploads, submissions, and queries.
• Set and enforce internal deadlines ahead of official submission dates.
• Coordinate final bid assembly, ensuring correct formatting and indexing.
• Secure and archive proof of submission and update tracking systems.
• Manage post-submission clarifications and coordinate responses.
• Support administrative preparations for clarification meetings and presentations.
• Enforce compliance with legal, financial, and procedural tender requirements.
• Build and maintain strong relationships within procurement and finance ecosystems.
• Drive continuous improvement through SOP updates, training, and debriefs.

Required Experience & Qualifications

• 7+ years in bid operations, tender management, or procurement in Qatar or the region.
• Native or professional-level proficiency in Arabic and English.
• Strong attention to detail, document control, and deadline management.
• Proficient in Microsoft 365 (Teams, SharePoint, Excel, PowerPoint); experience with trackers/CRM; Power BI is a plus.
• Clear, concise writing skills to translate RFPs into actionable checklists.
• Proactive, curious, and relationship-oriented.
• Knowledge of bid bonds, performance bonds, and coordination with banks/finance.
• Solid understanding of public tender compliance requirements (technical vs financial separation, mandatory forms, addenda control).