Technology Team Administrator

Purpose of Role

Location and Working Pattern

• The primary location is Chester, with occasional travel to the London office.
• The contract is permanent, full-time, and hybrid.

Budget and Supplier Administration

• Support operational and project budgets, purchase orders, approvals, invoicing, and payment tracking.
• Assist with reconciliations, accruals, forecasting, and financial reporting.
• Maintain supplier contracts, support agreements, spending records, and renewal schedules.
• Support quotations, licence utilisation tracking, negotiations, supplier onboarding, and due diligence.

Travel, Events, and Logistics

• Coordinate UK and international travel, including flights, rail, hotels, visas, and itineraries.
• Maintain travel records and assist with expense administration.
• Organise Town Halls, strategy days, workshops, leadership events, and team socials.
• Coordinate venues, catering, AV, communications, attendees, and feedback across sites.

Administrative Support

• Provide diary and meeting coordination for the Technology leadership team.
• Prepare agendas, presentations, meeting materials, and reporting inputs.
• Maintain records, documentation repositories, operational trackers, and process documentation.
• Support onboarding and act as the central contact for administrative queries.

Technology Operations Support

• Assist with hardware ordering, software licensing, asset management, and operational processes.
• Support infrastructure, applications, cyber security, and service management activities.
• Help coordinate internal technology communications and awareness activities.
• Over time, support change initiatives, process improvement, automation, testing, documentation, training, and communications.

Essential Knowledge and Skills

• Experience in an administrative, coordinator, or team support role.
• Excellent organisation, planning, attention to detail, communication, and financial record-keeping skills.
• Confidence using Microsoft 365, including Copilot, Outlook, Teams, Excel, Word, and PowerPoint.
• Ability to manage competing priorities and deadlines and demonstrate stakeholder management and customer service skills.

Desirable Experience

• Budget administration or supplier and contract management experience is desirable.
• Travel and event coordination experience is desirable.
• Experience in a technology, professional services, or corporate environment is desirable.
• Interest in technology, innovation, or business transformation is desirable.

Personal Attributes and Success Measures

Benefits

• Benefits include a non-contributory pension, life assurance, 25 days of holiday plus bank holidays, social events, and access to benefits and discounts.