Technical Coordinator
Key Skills for This Role
Full Job Posting
Document control and administration
- Maintain the project document control register for submittals, transmittals, RFIs, technical reports, testing and commissioning reports, and certificates.
- Control numbering, distribution, and filing of incoming and outgoing correspondence with clients, consultants, and site teams.
- Track document status and follow up on outstanding approvals and responses.
- Support the Administration Manager with correspondence, reports, and records.
- Support the HR Supervisor with attendance sheets, timesheets, and employee documentation; copy HR's official email on relevant submissions as company policy requires.
- Assist the Operations Manager with progress reports, meeting minutes, and schedules for ongoing testing and commissioning projects.
- Maintain organized physical and digital filing systems and follow company referencing and numbering conventions.
- Handle confidential HR and project information with discretion.
Commissioning and client coordination
- Send tax invoices to clients for completed site progress and collect payment cheques.
- Develop HVAC commissioning plans and checklists.
- Coordinate pre-commissioning readiness checks with the Project Manager and technicians.
- Prepare and submit TAB and commissioning reports documenting measured data to clients or consultants.
- Coordinate with engineers at designated project sites.
Qualifications
- Bachelor's degree in Mechanical Engineering or a related discipline.
- 1–3 years of experience in an administrative or document-control role.
- Exposure to HVAC, MEP, or testing and commissioning projects is preferred.
- Client- and consultant-facing communication and technical report-writing skills.
- Working proficiency in written and verbal English.
- Proficiency in MS Word, Excel, and Outlook.
Work location
- Work location is in person.
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