Technical Administrator

Job Summary

1. Drafting & Technical Support

• Prepare, modify, and update AutoCAD drawings
• Maintain and control all technical drawings and revisions
• Prepare shop drawings, as-built drawings, and project documentation
• Coordinate with project teams for drawing submissions and updates
• Ensure compliance with project and company standards

2. Document Control

• Manage document control system across departments
• Register, track, distribute, and archive documents
• Maintain logs for drawings, RFIs, submittals, contracts, and correspondence
• Ensure proper version control and easy retrieval of documents
• Prepare document status reports

3. Administration & Operations

• Handle daily office administration and operations
• Manage office supplies, inventory, and procurement
• Monitor operational expenses and maintain records
• Coordinate with vendors and suppliers
• Maintain filing systems and prepare monthly reports

4. HR & Employee Administration

• Maintain employee records and personnel files
• Track visas, Emirates IDs, labour cards, and renewals
• Monitor attendance and leave records
• Support onboarding and offboarding processes
• Assist recruitment from visa and costing perspective

5. Finance & Cost Control Support

• Track monthly expenses and operational costs
• Maintain records of visa, accommodation, transport, and other expenses
• Assist in budget preparation and cost analysis
• Coordinate with accounts for supporting documentation

6. Fleet & Asset Management

• Monitor vehicle registration, insurance, and maintenance schedules
• Track fuel usage and vehicle expenses
• Maintain asset and equipment records
• Coordinate servicing and repairs

7. Reporting & MIS

• Prepare reports using Microsoft Excel
• Maintain dashboards, trackers, and databases
• Generate weekly and monthly management reports
• Ensure accuracy of data and reporting

Requirements

• Diploma / Bachelor’s degree in Engineering, Business Administration, or related field
• 3–5 years of relevant experience in drafting, document control, and administration
• Strong proficiency in AutoCAD
• Advanced Excel, Word, and Outlook skills
• Knowledge of UAE HR and visa processes preferred
• Experience in construction / engineering / manufacturing industry preferred
• Strong organizational and multitasking abilities
• Excellent communication and documentation skills