Talent Acquisition Coordinator

The Opportunity

Recruitment Coordination

HR administration and team support

Qualifications and experience

What will help you succeed

Benefits

• At Hamilton Lane, our benefits philosophy is simple: to provide our employees with a competitive suite of benefits and services to help navigate through the complexities and challenges of working, living, raising a family, and eventually retiring.
• To do this, Hamilton Lane offers the following benefits:
• Enhancing Your Physical and Emotional Health
• Employees have access to healthcare coverage, mental health resources, health & fitness reimbursement program, and Wellness Rewards Program.
• Developing Your Career
• Tuition and certification reimbursement programs are available, along with continual education and development trainings for you to grow with Hamilton Lane.
• Supporting Your Family & Community
• For our communities, Hamilton Lane provides paid time off to volunteer and compensates for referring qualified candidates that join our team.
• For growing family, we offer an adoption reimbursement program, paid time off for new parents and newlyweds, and provide travel support for nursing parents.
• Safeguarding Your Financial Wellbeing
• Hamilton Lane contributes to retirement programs and offers an employee stock purchasing plan.
• Hamilton Lane is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition. As a registered investment adviser, employees of Hamilton Lane may be subject to certain limitations on political contribution and personal investment activities.
• Hamilton Lane is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Hamilton Lane via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Hamilton Lane. No fee shall be paid in the event the candidate is hired by Hamilton Lane as a result of the referral or through other means.

Responsibilities

• Help coordinate the recruiting lifecycle from interview scheduling through to offer and onboarding:
• · Schedule interviews and manage complex calendars across multiple time zones.
• · Manage the recruiting inbox, serving as the primary point of contact for candidates, ensuring queries are handled promptly and professionally.
• · Provide onsite support for interviews and candidate visits – booking meetings and registering guests with reception.
• · Set up online meeting invites on zoom and teams
• · Schedule interview debriefs for hiring teams and recruiters.
• · Administer case studies, Excel tests and other assessments.
• · Oversee background screening processes.
• · Complete administrative tasks within the HRIS Workday and other recruiting systems.
• · Maintain accurate, organised and confidential candidate and recruiting records.
• · Assist with the preparation of offer letters and employment contracts and other pre-employment documentation
• · Partner with HR Operations to ensure the smooth onboarding of new hires
• · Support early talent programmes
• · Identify opportunities to improve recruiting processes and contribute to their implementation.
• · Provide general HR administration support to the London HR team, such as HR correspondence, employment documentation, reports, documents and record keeping
• · Assist with drafting and updating HR policies, procedures and related materials, using AI tools to assist
• · Coordinate with other HR teams (HR Operations, payroll, benefits, compensation, learning & development) to process administrative updates and inputs
• · Serve as a reliable backup for HR team members during periods of leave or absence, supporting with basic employee queries.
• · Support with offboarding of employees, including exit logistics and documentation
• · Assist with ad hoc HR, recruiting and people-related projects and other duties as assigned.
• · Bachelor’s degree or equivalent professional experience.
• · At least two years of experience in recruitment coordination, diary management, HR administration or a similar role
• · Experience within the financial services industry would be a plus but is not essential
• · Strong organisational and time-management skills, with the ability to manage competing priorities.
• · Excellent attention to detail and a proactive, solutions-focused approach.
• · Strong written and verbal communication skills, with the confidence to work with candidates, recruiters, hiring managers and colleagues at all levels and from different cultures and backgrounds.
• · Ability to work effectively in a dynamic, team-oriented and fast-paced environment.
• · Comfortable working to deadlines and handling confidential and sensitive information with discretion.
• · Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
• · Experience using an HRIS, ATS or other people-related systems; willingness to learn new platforms quickly.
• · A calm and dependable approach when managing changing schedules and last-minute requirements.
• · A genuine commitment to providing a positive and professional candidate experience.
• · Strong judgment and problem-solving skills.
• · The ability to work independently while collaborating closely with a wider HR and recruiting team.
• · An interest in developing broader HR knowledge and contributing beyond core coordination activities.