Supply Chain Executive

Job Overview

Key Responsibilities

• Supplier Management
• Identify, evaluate, and coordinate lead times to achieve optimal cost efficiency.
• Conduct factory visits and supplier audits to ensure compliance with company and international regulatory standards as well as maintaining the audit reports.
• Build and maintain long-term supplier relationships to ensure product consistency and reliability.

• Quality Assurance & Inspection

• Oversee pre-shipment quality and packaging inspections of each batch. Alongside you there will be other team members to support in the product inspections.
• Coordinate with Suppliers about the packaging material arrival dates, production schedule and expecting loading dates for pre-shipment inspection planning.
• Collect routine product inspection lab reports and share with the overseas team
• Coordinate and identify third-party labs for additional independent testing when required.
• Maintain quality documentation, inspection reports and ensure adherence to importing country regulations and importer standards
• Follow up with the overseas team to collect feedback sheets and claim sheets in case any issues are detected in the goods after arrival.
• Document and resolve any quality deviations and coordinate corrective actions with manufacturers for further avoidance.

• Documentation & Logistics

• Verify all export documentation (invoice, packing list, COC, COA, MSDS, test reports, B/L, etc.) upon requirement.
• Coordinate with freight forwarders in case of FOB shipments for freight booking, timely and compliant shipments.
• Track shipments and update the overseas team on loading status and deviations.
• Data Collection
• Support the overseas development team based on their requirements by collecting the data below and sharing them:
• + New formulations, packaging, product types and labeling information in China
• + Chinese custom export data for Supplier identification
• + New and existing product registration data in China
• + Alternative/new product recommendations from Suppliers.
• + Product Samples and manuals for application
• + Lab reports for formulation optimization
• Attending industry events like conferences, exhibitions like CAC, ACE etc. to stay up to date with industry trends and new developments.
• Send potential product samples with manuals, field application videos and methods, COC, COA from suppliers to the Import market teams for new/alternative product development.
• Collect documents from Suppliers/Manufacturers/Certified labs in China and send to the overseas team for product registration purposes.

• Reporting & Communication

• Maintain updated supply and inspection reports in an organized format for analysis, comparison, and coordination.
• Submit regular status reports, supplier performance reviews, and cost summaries as per the company requirements.
• Maintain structured records of samples and purchase orders.
• Be active and dynamic in resolving issues and streamlining all communication with the relevant vendors and authorities.
• Communicate effectively with the overseas team ensuring timely updates and clarity on all active projects.

Qualifications

• Bachelor’s or master’s degree in Chemistry, Chemical Engineering, Agriculture, Supply Chain or a related discipline.
• Minimum 5 years of experience in pesticide/agrochemical supply and export documentation from China.
• Strong understanding of Chinese pesticide export documentation and export logistics.
• Excellent communication and documentation skills in English and Mandarin with experience in working with international buyers or trading companies.
• Strong attention to detail, analytical and ability to work independently with integrity.
• Ability to travel across China for supplier visits, inspections and audits when required.
• Willingness to travel to import markets to meet the overseas teams and evaluate product performance and market feedback.
• Ability to maintain a strong attention to detail about product compliance, standards, product and packaging specifications and shipment instructions for all orders.