Supplier Registration Officer

Job Purpose

Responsibilities

• Manage and coordinate supplier registration requests to ensure timely onboarding of qualified vendors
• Review supplier applications and supporting documentation to ensure completeness, validity, and compliance with company requirements
• Verify the documents submitted by suppliers before registration approval.
• Maintain and update vendor master records to ensure data accuracy and integrity.
• Create the new qualified vendor in SAP and other procurement systems.
• Conduct supplier due diligence checks and support vendor qualification processes in accordance with procurement policies.
• Coordinate with Procurement, Finance, Legal, Compliance, and Business Units to facilitate supplier registration approvals.
• Monitor supplier document expiry dates and ensure timely renewal of licenses, certificates, and mandatory documentation.
• Support supplier categorization, classification, and performance data management activities
• Respond to supplier inquiries regarding registration requirements, status updates, and system-related issues.
• Generate vendor registration reports, KPI dashboards, and data analysis reports for management review.
• Ensure all supplier records, approvals, and supporting documents are properly maintained and audit ready.
• Identify opportunities to improve supplier onboarding processes and enhance operational efficiency
• Support procurement digitalization initiatives and system enhancements related to vendor management.
• Perform any other duties and responsibilities as designated by the line manager.

Education & Experience Requirements

• Diploma or bachelor’s degree in business administration, Supply Chain Management, Procurement, Finance, or related field.
• Professional certification in Procurement, Supply Chain, or Vendor Management is an advantage
• Minimum of 2–5 years of experience in supplier registration, vendor management, procurement administration, or related functions.
• Experience working with ERP systems, preferably SAP.
• Experience within real estate, construction, or corporate procurement environments is preferred.