Stakeholder Coordination Engineer

Overview

Job Description

Authority & Stakeholder Liaison

• Act as the single point of contact between Nova and Abu Dhabi government authorities, municipalities, utility providers and regulatory bodies.
• Build and maintain strong, professional relationships with key authority representatives to facilitate efficient processing of submissions.
• Represent the Company in meetings, inspections and negotiations with external stakeholders.

Permits, Approvals & NOCs

• Manage the end-to-end application, tracking and issuance of permits, licenses, approvals and NOCs required for project commencement and execution.
• Prepare, compile and submit technical and administrative documentation in line with each authority’s requirements and online submission portals.
• Proactively monitor approval timelines and escalate bottlenecks to safeguard the project programme.

Design Coordination & Compliance

• Coordinate with design consultants and internal engineering teams to incorporate stakeholder feedback into design development
• Identify potential authority-related design risks and advise on mitigation strategies during concept and detailed design stages
• Support the Design Manager in aligning design deliverables with regulatory and approval requirements
• Facilitate resolution of design comments raised by authorities to avoid delays in approvals

Regulatory Compliance

• Ensure all project activities comply with applicable Abu Dhabi codes, municipal regulations, Estidama / Pearl Rating requirements and health, safety and environmental statutes.
• Maintain up-to-date knowledge of changes in regulations, fee structures and submission procedures, advising project teams accordingly.
• Coordinate authority inspections and ensure timely close-out of any non-conformities or conditions of approval.

Documentation & Reporting

• Maintain accurate, auditable records of all submissions, approvals, correspondence and authority interactions.
• Prepare periodic status reports, approval trackers and risk registers for project and senior management.
• Provide accurate forecasts of approval lead times to support project planning and scheduling.

Project Delivery Support

• Work closely with project managers, engineering, planning and HSE teams to integrate authority requirements into project programmes.
• Advise tendering and pre-construction teams on authority-related obligations, costs and timelines.
• Support resolution of site-related authority issues during construction to maintain continuity of works.
• Coordinate submissions prepared by consultants, specialist designers and subcontractors to ensure compliance with authority requirements and project schedules.

Interface Management

• Manage all authority interfaces throughout the project lifecycle and ensure authority requirements are incorporated into design, procurement, construction, testing, commissioning and handover activities.

Qualifications

• Bachelor’s degree in Civil Engineering or a related engineering discipline from a recognized institution.
• Minimum 15 years of relevant experience , with a substantial track record in authority liaison, government relations and permit / approvals management within the UAE construction or contracting sector.
• In-depth knowledge of Abu Dhabi building codes, municipal regulations and NOC / permit procedures.
• Demonstrable experience obtaining approvals and coordinating with DMT, ADCD, TAQA Distribution, EAD, Abu Dhabi Mobility, ADSSC, telecommunications providers and other relevant authorities within Abu Dhabi is highly desirable.
• Familiarity with Estidama and relevant utility-authority requirements and online submission systems.
• Strong understanding of design approval processes from concept stage through authority approval, construction, testing, commissioning and handover.
• Proven experience working for a main contractor on Design & Build projects in Abu Dhabi (Preferable)
• Demonstrable, hands-on experience in Abu Dhabi, with direct dealings with Abu Dhabi authorities and regulatory bodies, is mandatory.
• Valid UAE driving license; membership of the Society of Engineers – UAE and familiarity with authority e-submission portals are advantageous.

Additional Information