Contracts Administrator

Overview

Position Summary

• Contract Management & Administration

• Review, draft, and administer various types of contracts, including subcontract agreements, supplier contracts, service agreements, and client contracts.
• Ensure all contractual obligations, deliverables, and timelines are clearly defined and adhered to throughout the project lifecycle.
• Maintain accurate and up-to-date contract documentation, registers, logs, and correspondence.
• Prepare contract amendments, variations, extensions, and change orders in coordination with project teams.

• Risk & Compliance Management

• Identify contractual risks and propose mitigation strategies to protect the company’s commercial interests.
• Ensure compliance with legal, regulatory, and company standards across all contract activities.
• Conduct periodic contract audits to verify adherence to terms and conditions.
• Support dispute resolution processes by preparing documentation, claims, and supporting evidence.

• Commercial & Financial Support

• Assist in the preparation and review of tender documents, BOQs, and commercial proposals.
• Evaluate subcontractor and supplier quotations to ensure alignment with project requirements and contractual terms.
• Monitor contract budgets, cost variations, and financial performance indicators.
• Support the preparation of claims, EOT (Extension of Time) submissions, and cost recovery documentation.

• Coordination & Communication

• Act as a key liaison between clients, subcontractors, suppliers, and internal project teams.
• Facilitate contract kick-off meetings, progress reviews, and close-out sessions.
• Provide guidance to project managers and site teams on contractual rights, obligations, and best practices.
• Ensure timely communication of contract changes, risks, and obligations to relevant stakeholders.

• Documentation & Reporting

• Maintain organized contract files, correspondence, and records in accordance with company policies.
• Prepare periodic reports on contract status, risks, variations, and compliance issues.
• Support internal and external audits by providing required documentation.

Education

• Bachelor’s degree in Civil Engineering, Construction Management, Business Administration, Law, or related field.
• Professional certifications (e.g., FIDIC, RICS, PMP, CIPS) are an advantage.

Experience

• 8–10 years of proven experience in contract administration within a contracting or construction environment.
• Strong knowledge of FIDIC and other standard contract forms commonly used in the Middle East.
• Experience handling large-scale infrastructure, building, or MEP projects is preferred.

Skills & Competencies

• Strong understanding of contract law, commercial terms, and procurement processes.
• Excellent negotiation, communication, and interpersonal skills.
• High attention to detail with strong analytical and problem‑solving abilities.
• Proficiency in MS Office, contract management software, and document control systems.
• Ability to work under pressure, manage multiple priorities, and meet deadlines.
• Strong ethical standards and commitment to confidentiality.

Additional Information