{bc}
Apply
workday

Sr. Executive Administrator

Visa
Foster City, USA
Full-time
Senior
Onsite
Discovered 6 days ago

Full Job Posting

Qualifications

  • Basic Qualifications:
  • 2+ years of relevant work experience and a bachelor’s degree, OR 5+ years of relevant work experience.
  • Preferred Qualifications:
  • 3 or more years of work experience with a bachelor’s degree or more than 2 years of work experience with an Advanced Degree (e.g. Masters, MBA, JD, MD).
  • 2.5+ years of administrative experience supporting senior executives.
  • Experience in event planning and/or project coordination experience.
  • Excellent verbal and written communication skills.
  • Strong organizational, time management, and problem-solving skills.
  • Ability to work independently and collaboratively with minimal supervision.
  • Attention to detail and accuracy.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Proficient in Microsoft Office and other relevant software.
  • Information for US Applicants
  • For roles located in the US, the estimated salary range for this position is $104,900.00 to $ 163,000.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity.Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.
  • Work Hours
  • Varies upon the needs of the department.
  • Travel Requirements
  • This position requires travel 5-10% of the time.
  • Mental/Physical Requirements
  • This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.
  • Visa is an EEO Employer
  • Qualified applicants will receive consideration for employment without regard to race, color religion, sex, national origin, sexual orientation, gender identity, disability or protect veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with the EEOC guidelines and applicable local law.

Preferred Qualifications

  • 3 or more years of work experience with a bachelor’s degree or more than 2 years of work experience with an Advanced Degree (e.g. Masters, MBA, JD, MD).
  • 2.5+ years of administrative experience supporting senior executives.
  • Experience in event planning and/or project coordination experience.
  • Excellent verbal and written communication skills.
  • Strong organizational, time management, and problem-solving skills.
  • Ability to work independently and collaboratively with minimal supervision.
  • Attention to detail and accuracy.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Proficient in Microsoft Office and other relevant software.
  • Information for US Applicants
  • For roles located in the US, the estimated salary range for this position is $104,900.00 to $ 163,000.00 USD per year, which may include potential sales incentive payments (if applicable). Salary may vary depending on job-related factors which may include knowledge, skills, experience, and location. In addition, this position may be eligible for bonus and equity.Visa has a comprehensive benefits package for which this position may be eligible that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness Program.
  • Work Hours
  • Varies upon the needs of the department.
  • Travel Requirements
  • This position requires travel 5-10% of the time.
  • Mental/Physical Requirements
  • This position will be performed in an office setting. The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers.
  • Visa is an EEO Employer
  • Qualified applicants will receive consideration for employment without regard to race, color religion, sex, national origin, sexual orientation, gender identity, disability or protect veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with the EEOC guidelines and applicable local law.

Responsibilities

  • The primary function consists of providing general administrative support to the department.
  • Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts.
  • Function as a liaison, problem solver, and facilitator for the department.
  • Manage and maintain the executive's calendar, appointments, and travel plans across multiple time zones.
  • Coordinate and prepare agendas, materials, and minutes for meetings, conferences, and events.
  • Handle materials of a confidential nature with discretion and professionalism
  • Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists.
  • Help plan onsite and offsite team meetings and events, including coordinating conference room set-up, catering, A/V, and other logistical arrangements.
  • Provide site support for team activities such as group meetings and team outings.
  • Manage local snack program, including coordinating vendor deliveries, placing orders, and other related activities.
  • Coordinate onboarding of new employees.
  • Working with facilities to assist with space management, workspace move requests and submit facilities work orders.
  • Perform research and other tasks as assigned.
  • Assist with travel arrangements for visiting team members.
  • Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities.
  • Provide support for misc. projects and initiatives.
  • Create purchase requisitions and assist staff with expense reporting and Finance related documents.
  • Manage and maintain T&E budget and expense reports.
  • This role will require off-hours work and responsiveness, as well as occasional errands.
  • Visa requires at least 3 days in office, expectations of these days will be confirmed by your Hiring Manager.

Apply for this job in 1 click

Skip the repetitive application forms

Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.

Sarah M.James T.Maya R.

Trusted by over 500,000 job seekers on Base Career

Start Free Today

More from this employer

More jobs at Visa

Director, Government Sales Executive, UAE

Dubai, UAE

Discovered TodayFull-time

Associate Systems Analyst

Basingstoke, GBR

Discovered TodayFull-time

Director, Government Sales Executive, UAE

Dubai, UAE

Discovered TodayFull-time

Sr. Director, Digital Sales Go To Market lead

Dubai, UAE

Discovered TodayFull-time

South East Africa Digital Sales Leader

Dubai, UAE

Discovered TodayFull-time

South East Africa Digital Sales Leader

Dubai, UAE

Discovered TodayFull-time

Manager

Toronto, CAN

Discovered TodayFull-time

Senior Manager

Toronto, CAN

Discovered TodayFull-time