Site Document Controller

Role Overview

Job Type and Workplace

• The role is full-time and requires in-person work from project sites in Dubai, United Arab Emirates.

Document Control Responsibilities

• Manage project and site documentation throughout the project lifecycle and maintain accurate registers and tracking logs.
• Prepare, submit, track, and file document transmittals for consultants, clients, subcontractors, suppliers, and other stakeholders.
• Maintain registers for shop drawings, material submittals, RFIs, MIRs, WIRs, method statements, technical submittals, and approvals.
• Ensure current approved documents are available on site and prevent superseded drawings or documents from being used.
• Track comments, approvals, rejections, resubmissions, pending submissions, and project correspondence.
• Coordinate documentation between site, design, consultants, subcontractors, suppliers, and head office teams.
• Maintain electronic and hard-copy filing systems, confidentiality, proper storage, archiving, and handover-ready records.
• Assist with as-built drawings, warranties, certificates, operation and maintenance manuals, and final handover documentation.

Required Qualifications

• Minimum three years of UAE experience as a Site Document Controller.
• Good understanding of construction and interior fit-out project documentation.
• Familiarity with shop drawings, material submittals, RFIs, MIRs, WIRs, method statements, transmittals, approvals, and handover documents.
• Experience maintaining drawing, submittal, approval, and correspondence registers.
• Proficiency in Microsoft Office, especially Excel, Word, Outlook, and PDF or document management applications.
• Good written and verbal communication skills in English.
• Ability to work from a project site, coordinate with stakeholders, and manage multiple deadlines.

Preferred Qualifications

• Previous experience with an interior fit-out, contracting, or construction company is strongly preferred.
• Experience with Aconex or similar document management platforms is an advantage.
• Candidates with experience in Dubai interior fit-out projects will be given preference.

Compensation

• Pay is listed as AED 4,000 to AED 6,000 per month, with the final salary based on experience and qualifications.