Senior Specialist - Purchasing

Job Purpose

Job Responsibilities

• Develop the operational plan for procurement and contracts in line with the strategic plan
• Measure/ monitor progress towards achieving key performance indicators
• Assist Unit Manager in developing budgets and identifying resources
• Implement procurement and contracts processes and procedures in compliance with policies and business needs.
• Provide subject expertise in procurement and contracts subjects
• Coordinate with internal and external stakeholders including other departments and customers.
• Identify sources of data, ensure data accuracy and conduct complex analysis
• Handle escalated cases/issues with Unit Manager and ensure resolution in a timely manner
• Develop advanced reports and submit for decision-making purposes Procurement and Tendering
• Assist in developing needed guidelines and tools to support departments in forecasting annual purchasing needs
• Ensure proper collection and assessment of internal purchasing needs to forecast demands
• Assist in developing annual purchasing plan in line with strategy based on departments needs and trends.
• Review supply market analysis to assess collected input about purchasing schedules and costs
• Review purchase orders against budget and purchasing plan for validation
• Assist in developing pre-qualification criteria of suppliers and ensure all relevant areas including credentials, experience and key financials are sufficiently addressed
• Develop requests for proposals (RFPs) or requests for quotations (RFQs) based on requirements and specifications in coordination with concerned internal stakeholders
• Evaluate bids based on set criteria, policies and procedures and assist in ranking bidders to select supplier
• Perform second-level negotiations with suppliers to acquire quotations to fulfill purchasing requests
• Maintain strong relationships with suppliers to satisfy the purchasing needs in a timely manner and as per specifications and quality standards
• Resolve purchasing problems including complaints related to defects and ensure handling of issues in the best interest.
• Assess operations that are at risk and under-performing and recommend and implement improvements to enhance activities and costs.
• Investigate stock variances to ensure the accuracy of stock records
• Follow-up on security and protocols on warehouse operations and contents
• Develop and maintain strong relationships with suppliers to satisfy the purchasing needs in a timely manner and as per specifications and quality standards
• Follow-up on supplier s payments ensuring adherence to terms of agreement
• Supervising the evaluation of supplier s performance in line with needs and contracts terms and conditions
• Recommend supplier contract termination or renewal or re-negotiation based on relationship, experience, and supplier evaluation results
• Perform on-the-job training for direct reports (if any)
• Provide feedback on the job performance of direct reports (if any)

Job Requirements

• Bachelor's degree Supply chain management business administration or any related field.
• Minimum 3 years experience in OS&E [Front of House] with similar environment

Silks;

• Arabic & English communication.
• Procurement sourcing & purchasing (end to end)
• Contract management & compliance / governance
• Supplier evaluation, relationship building & vendor management
• Commercial negotiation & stakeholder management
• KPI tracking, reporting, and strong analytical mindset
• Inventory control / stock variance understanding
• SAP Systems