Senior Project Coordinator
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Key skills for this role
About the Role
Parsons is hiring a Senior Project Coordinator in Qatar to lead document control and project coordination processes. You will develop and implement document control systems, oversee a team, and ensure compliance with client standards.
Key Skills for This Role
Responsibilities
- Develop and implement an efficient document control system to facilitate document management, archiving, and retrieval processes.
- Coordinate safekeeping of all departmental documentation, ensuring zero error handling, filing, and archiving.
- Review client document control policies and procedures, performing gap analyses to identify areas for improvement.
- Recommend, design, and implement advanced systems and processes to enhance document control and project coordination.
- Conduct regular file validation audits to ensure compliance with client quality and regulatory standards.
- Ensure strict adherence to internal operating procedures for document submission, retention, destruction timelines, and regulatory compliance.
- Ensure compliance with internal document naming conventions and standards.
- Ensure incoming and outgoing emails are logged and related actions are followed up in a timely manner.
- Facilitate effective communication between internal teams and external stakeholders on document control processes and project coordination.
- Monitor progress on action plans across relevant departments, ensuring timely completion of tasks.
- Develop comprehensive status reports on ongoing applications, projects, and document control performance metrics for senior management.
- Perform other duties as needed and determine and manage priorities with minimal guidance.
Requirements
- Bachelor's Degree in Information Management, Business Administration, or related discipline
- Minimum 10 years of relevant experience in document control system development and project coordination, including team leadership
- Experience with Integrated Workplace Management Systems (IWMS) or equivalent platforms
- Understanding of building permit processes and related documentation workflows
- Proficiency in MS Office (advanced Excel), Adobe, and EDMS solutions
- General knowledge of real estate or facilities management operations
- Excellent written and verbal communication skills in both Arabic and English
- Excellent time management and organizational skills
- Ability to work under pressure while maintaining high accuracy and quality
- Strong attention to detail and structured, process oriented working style
- Ability to work collaboratively with multidisciplinary teams and stakeholders
Full Job Posting
Company Overview
- Parsons is a company that values people, agility, and growth, fostering an innovative culture.
- We are looking for a Senior Project Coordinator to join our team in Qatar.
What You'll Be Doing
- Develop and implement an efficient document control system to facilitate document management, archiving, and retrieval processes.
- Coordinate safekeeping of all departmental documentation, ensuring zero error handling, filing, and archiving.
- Review client document control policies and procedures, performing gap analyses to identify areas for improvement.
- Recommend, design, and implement advanced systems and processes to enhance document control and project coordination.
- Conduct regular file validation audits to ensure compliance with client quality and regulatory standards.
- Ensure strict adherence to internal operating procedures for document submission, retention, destruction timelines, and regulatory compliance.
- Ensure compliance with internal document naming conventions and standards.
- Ensure incoming and outgoing emails are logged and related actions are followed up in a timely manner.
- Facilitate effective communication between internal teams and external stakeholders on document control processes and project coordination.
- Monitor progress on action plans across relevant departments, ensuring timely completion of tasks.
- Develop comprehensive status reports on ongoing applications, projects, and document control performance metrics for senior management.
- Perform other duties as needed and determine and manage priorities with minimal guidance.
What Required Skills You'll Bring
- Bachelor's Degree in Information Management (highly recommended), Business Administration, or a related discipline.
- Minimum 10 years of relevant experience in document control system development and project coordination, including team leadership.
- Experience with Integrated Workplace Management Systems (IWMS) or equivalent platforms.
- Understanding of building permit processes and related documentation workflows.
- Proficiency in MS Office (advanced Excel), Adobe, and EDMS solutions.
- General knowledge of real estate or facilities management operations.
What Desired Skills You'll Bring
- Excellent written and verbal communication skills in both Arabic and English.
- Excellent time management and organizational skills.
- Ability to work under pressure while maintaining high accuracy, quality, and work ethics.
- Strong attention to detail and structured, process oriented working style.
- Ability to work collaboratively with multidisciplinary teams and stakeholders.
Competitive Benefit Offerings
- Financial Wellness: competitive pay and retirement plans.
- Work Life Harmony: paid time off and paid flexible holidays.
- Career Development: comprehensive training, educational and mentorship programs.
- Veteran Support: industry leading benefits including paid active duty military leave.
- Mind & Body: wellness program with Meditation Mondays and Wellness Wednesdays.
- Health: comprehensive medical, dental and vision plans.
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