Senior Executive Assistant to CEO

About the Role

Key Responsibilities

• Manage the CEO’s complex calendar, priorities, and scheduling across internal, external, and high-level stakeholder meetings
• Act as a gatekeeper for communications, meeting requests, and executive priorities
• Prepare reports, presentations, meeting briefs, agendas, and follow-up actions
• Coordinate with internal departments including marketing, development, finance, and operations to ensure alignment and execution
• Attend meetings when required, track action items, and follow up on deadlines
• Handle highly confidential business matters with professionalism and discretion
• Support the CEO in monitoring key company initiatives and strategic projects
• Follow up with department heads to ensure timely execution and accountability
• Assist in preparing partnership proposals, executive communications, and stakeholder correspondence
• Help optimize the CEO’s productivity, planning, and weekly workflow structure
• Serve as a liaison between the CEO and senior leadership team
• Manage the CEO’s personal calendar, appointments, and commitments
• Coordinate family schedules, school activities, appointments, and events
• Organize business and personal travel arrangements including flights, hotels, itineraries, and visas
• Oversee household coordination, including staff, vendors, maintenance, and service providers
• Assist with family events, holidays, and special occasions
• Ensure smooth management of day-to-day personal logistics and priorities
• Manage reservations for restaurants, hotels, and exclusive experiences
• Coordinate VIP guest arrangements, events, and hospitality requirements
• Source and manage vendors, services, and special requests
• Assist with gift sourcing, personal errands, and luxury lifestyle coordination
• Draft and manage professional emails, messages, and correspondence on behalf of the CEO
• Liaise with VIPs, government entities, partners, and senior stakeholders
• Represent the CEO professionally when required

Qualifications

• 7–12+ years of experience in an Executive Assistant, Personal Assistant, Chief of Staff, or similar senior support role
• Proven experience supporting C-level executives, founders, or high-net-worth individuals
• Previous experience within real estate, investment, hospitality, or corporate environments is highly preferred

Required Skills

• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High emotional intelligence and interpersonal skills
• Ability to manage multiple priorities under pressure
• Strong problem-solving mindset with the ability to anticipate needs proactively
• Fluent in English and Arabic