Senior Executive Assistant

Additional Information

For Los Angeles County (unincorporated) Candidates:

Qualifications

• 4+ years experience in an administrative support role at the executive level, or equivalent work experience
• 3+ years experience using Slack, Google Workspace, and Concur
• Exceptional calendar management skills, including the coordination of complex and distributed multiple participant executive meetings
• Professional written and verbal communication skills with strong attention to detail
• Experience with complex executive company travel
• Exceptional organizational and decision-making skills
• Approachable demeanor with outstanding social and communication skills
• Demonstrated professionalism and ability to maintain the highest level of confidentiality
• Additional Information
• This role may also be eligible for Equity Compensation and/or Bonus Incentive Compensation. Procore is committed to offering competitive, fair, and commensurate compensation. Actual compensation will be based on a candidate’s job-related skills, experience, education or training, and location.
• Procore will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.
• A criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing, accessing, and handling confidential information including proprietary and trade secret information, as well as accessing Procore's information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers, stakeholders, and/or colleagues; and 3. exercising sound judgment.

Responsibilities

• Complete a wide variety of professional administrative tasks, including managing an active and complex calendar of appointments, monitoring and responding to emails, organizing travel and agendas, onboarding new hires, and completing expense reports
• Anticipate and proactively identify more effective and efficient ways to manage administrative tasks with professionalism and care
• Self-identify and autonomously handle high impact projects while maintaining confidentiality and discretion
• Manage a variety of confidential and sensitive special projects which may have a broad organizational impact
• Proactively prioritize deadlines and conflicting needs and handle matters expeditiously to successful task/project completion
• Oversee the coordination and tactical planning for events and meetings, including preparing meeting content and presentation materials
• On behalf of Executives, communicate directly and professionally with their direct reports, senior leadership, customers and partners on matters related to their organization
• Collaborate and partner effectively with all executive stakeholders as well as high-profile customers, partners, and associates
• What we're looking for:
• 4+ years experience in an administrative support role at the executive level, or equivalent work experience
• 3+ years experience using Slack, Google Workspace, and Concur
• Exceptional calendar management skills, including the coordination of complex and distributed multiple participant executive meetings
• Professional written and verbal communication skills with strong attention to detail
• Experience with complex executive company travel
• Exceptional organizational and decision-making skills
• Approachable demeanor with outstanding social and communication skills
• Demonstrated professionalism and ability to maintain the highest level of confidentiality
• Additional Information
• Base Pay Range:
• This role may also be eligible for Equity Compensation and/or Bonus Incentive Compensation. Procore is committed to offering competitive, fair, and commensurate compensation. Actual compensation will be based on a candidate’s job-related skills, experience, education or training, and location.
• For Los Angeles County (unincorporated) Candidates:
• Procore will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.
• A criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing, accessing, and handling confidential information including proprietary and trade secret information, as well as accessing Procore's information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers, stakeholders, and/or colleagues; and 3. exercising sound judgment.