Senior Document Controller
Skills
About This Role
Overview
- Coordinate with sub-vendors, engineering teams, and third-party agencies to obtain required inputs and documentation.
- Establish and implement a standardized Project Document Control Plan in collaboration with the Project Manager, Engineering Manager, and Document Lead.
- Support the document management team in processing and delivering customer submissions.
- Generate project-wise management information reports on document status as required.
- Follow up on critical documents with all stakeholders, both internal and external.
- Ensure all documents are properly archived in accordance with the approved project document control plan.
- Verify that standard project setup, document workflows, and templates are consistently applied.
- Maintain and coordinate the Master Document Register (MDR) / Vendor Document Requirement List (VDRL) within the document management system.
- Prepare and submit document packages to clients and third parties (e.g., engineering subcontractors, translation agencies).
- Manage incoming and outgoing project communications, ensuring proper distribution per the document control plan.
- Review project documents, drawings, and specifications to ensure completeness and accuracy before system entry.
- Liaise with document originators and engineering personnel to resolve discrepancies and implement required revisions.
- Track, report, and follow up on pending documents requiring approvals or comments.
- Maintain and regularly update document databases and filing systems.
- Ensure strict confidentiality of all project information and documentation.
- Assist in the preparation and compilation of MDRB, VDB, and transmittal packages as required.
Core Competencies
- Proficient in electronic document management systems (EDMS)
- Experienced in handling multiple projects simultaneously in a fast-paced environment
- Strong working knowledge of Microsoft Windows operating systems
- Advanced proficiency in Microsoft 365 applications (Word, Excel, Outlook, SharePoint)
- Excellent written and verbal communication skills in English
- Skilled in managing and maintaining Master Document Registers (MDR)
- Expertise in generating regular status reports and management reports
- Solid understanding of document classification and control procedures
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