Senior Document Controller - (VT Design Consultancy)

Overview

Senior Document Controller

Tasks

• **Govern Document Control and CDE Management:**
• Oversee our Common Data Environment (e.g.
• Oracle Aconex, Autodesk BIM 360/ACC, SharePoint) and implement EDMS tools/configuration in line with project requirements and quality policies.
• **Stakeholder Coordination:**
• Work closely with engineers, architects, consultants and other stakeholders to streamline documentation workflows.
• Provide training and guidance on document standards and best practices to project teams and partners.
• **Maintain Registers and Reports:**
• Produce and update document registers, status reports and dashboards.
• Ensure all drawings and deliverables are properly version-controlled, accessible and audit-ready.
• **Audit Readiness:**
• Support internal and external audits by compiling turnover dossiers, as-built packages and ensuring compliance checks.
• Keep document libraries always organized and audit compliant.
• **Continuous Improvement:**
• Develop KPIs and refine document control processes for greater traceability.
• Enforce ISO-aligned documentation controls (ISO 9001/19650) and incorporate lessons learned into improved workflows.

Requirements

• **Experience:**
• 7–10+ years of document control experience (ideally in engineering or design consultancy projects).

Experience

• leading or mentoring a document control team is a plus.
• **Technical Skills:**
• Proven proficiency with CDE/DMS platforms such as Oracle Aconex, Autodesk BIM 360 (ACC), MS SharePoint, etc.
• Hands-on experience configuring document workflows and maintaining complex libraries.
• **Industry Background:**

Experience

• in Vertical Transportation (elevators/escalators) or related MEP disciplines is highly valued.
• Familiarity with reading and managing lift/escalator design drawings and specifications.
• **Standards & Compliance:**
• Good understanding of ISO 9001/19650 standards and quality management.
• Comfortable managing audit processes and documentation compliance.
• **Skills:**
• Excellent communication, organization and leadership skills.
• Ability to coordinate across teams and manage multiple projects simultaneously.

Benefits