Senior Document Controller

Overview

Document Controller

What You'll Be Doing

• Identify and recommend improvements to project-specific DC processes.
• Conduct quality checks on documentation to ensure accuracy, compliance, and completeness.
• Ensure closure of outstanding and overdue documentation.
• Support lessons learned and close-out reviews by ensuring properbr>documentation archiving and retrieval.
• Prepare document control reports, KPIs, and dashboards for submission to the project s DC Manager.
• Track and monitor document turnaround performance, overdue actions, and team workload.
• Highlight recurring issues or process gaps and recommend corrective measures.
• Provide input for management reports, presentations, and performance reviews.
• Act as the key DC liaison with engineering, construction, quality, contracts, and IT teams to ensure documentation supports project deliverables.
• Coordinate with project controls to align DC outputs with schedules, reporting, and risk management.
• Support the project s DC Manager in preparing project mobilization packs, and client presentations.
• Ensure smooth coordination with external stakeholders, including consultants, contractors, and client representatives.
• Supervise the receipt, registration, distribution, and archiving of project documents.
• Ensure the effective use of EDMS platforms (e.g., Aconex, SharePoint, client-specific systems).
• Monitor and validate DC registers, trackers, and workflows.
• Support the final handover of documentation packages in line with client requirements.

What Required Skills You'll Bring

• Degree holder and typically 8 years experience minimum of relevant work experience including 8+ years of prior document control experience.
• Strong knowledge of EDMS platforms (Aconex, SharePoint, ProjectWise, or client systems).
• Advanced proficiency in Microsoft Office and reporting tools.
• Strong leadership, mentoring, and organizational skills.
• Ability to manage sensitive data and permissions in line with security and compliance requirements.
• Excellent communication and stakeholder management skills.
• Proven ability to prepare for and support audits, reviews, and client inspections.
• Ability to analyze data, generate reports, and provide actionable insights.
• Team player with a proactive attitude towards continual improvement and knowledge sharing.
• Demonstrated ability to work under pressure, manage competing priorities, and support project deadlines.