Senior Document Controller - EXPO

Work location

• Work location is Riyadh.
• The posting identifies the telework type as full-time office/project.

Project and role overview

Major responsibilities

• Support document and records management systems, archiving systems, and related work processes; independently maintain moderately complex revision-controlled records.
• Register, control, distribute, transmit, file, retrieve, and archive project records in the enterprise content management system.
• Improve metadata, data entry, numbering, revisions, workflows, and filing accuracy through quality checks.
• Coordinate with project functions, clients, partners, suppliers, and field personnel to resolve document control matters.
• Advise on numbering, workflows, electronic signatures, security classifications, documentation quality, and records requirements.
• Prepare and update work instructions, plans, procedures, distribution matrices, and other document guidance.
• Train personnel on procedures and software; maintain training records.
• Support retention and turnover plans, audits, project closeout, and final records turnover.
• Prepare metrics, reports, and dashboards; identify trends requiring attention.
• Provide technical guidance to less experienced team members and protect project information confidentiality, integrity, availability, and security.

Education and experience

• Bachelor's degree or international equivalent and 5 to 8 years of relevant experience, or 9 to 12 years of relevant work experience.
• Relevant experience in document, records, or information management in a project, engineering, construction, or comparable regulated environment.

Required knowledge and skills

• Knowledge of document and records management principles, lifecycles, revision control, metadata, workflows, security, retention, and turnover.
• Experience with an enterprise content or electronic document management system, such as Aconex.
• Ability to apply project procedures, customer requirements, and document control standards.
• Proficiency with Microsoft Word, Excel, Outlook, Teams, and SharePoint.
• Strong written and verbal communication in English, organization, prioritization, deadline management, and accuracy.
• Ability to collaborate across functions and locations and handle confidential information with discretion.

Preferred qualifications

• Experience on major engineering, procurement, construction, infrastructure, or program management projects in Saudi Arabia.
• Advanced Aconex or other commercial content management system experience.
• Experience with retention, turnover, audits, data migration, reporting, or dashboard development.
• Experience training or technically guiding document control personnel and project users.
• Familiarity with ISO 9001, ISO 19650, or comparable information management and quality requirements, where applicable.