Senior Document Controller – Design Consultancy

About This Role

Company Overview

Meinhardt is one of the world’s most respected engineering consultancies, with a proven track record of delivering innovative, buildable, and sustainable solutions across buildings, infrastructure, and mission-critical facilities. With over 6,000 professionals across 61 offices worldwide, Meinhardt partners with leading developers, governments, and private clients to shape cities and communities..

Our Vision, Mission & Values

• Vision: Be the world’s preferred urban & infrastructure solutions provider.
• Mission: Deliver commercially successful, highly buildable, sustainable solutions exceeding clients’ expectations.
• Values: Accountability, Collaboration, Diversity, Entrepreneurship, Integrity, Innovation, Ownership, Respect, Sustainability.

Position Overview

We are seeking a Senior Document Controller with strong experience in design consultancy environments to join our Dubai team. The role focuses on managing and controlling all project documentation across multidisciplinary design projects, ensuring accuracy, compliance, and timely distribution in line with project and client requirements.

Responsibilities

• Manage and control all project documentation throughout the design lifecycle.
• Maintain document control systems ensuring proper version control, tracking, and archiving.
• Coordinate with design teams to ensure timely submission and distribution of drawings, reports, and deliverables.
• Ensure compliance with project document control procedures and client requirements.
• Maintain logs for submissions, approvals, RFIs, and transmittals.
• Support design teams in organizing and structuring project documentation.
• Interface with clients, contractors, and stakeholders for document submissions and tracking.
• Ensure all documents are properly filed, indexed, and easily retrievable.
• Monitor document workflows and follow up on pending approvals or responses.

Qualifications & Experience

• Bachelor’s degree or diploma in a relevant field.
• Minimum 7–10 years of experience as a Document Controller within a design consultancy environment.
• Strong experience handling multidisciplinary design documentation (architectural, structural, MEP).
• Familiarity with document control systems and workflows in consultancy projects.
• Strong knowledge of document numbering, revision control, and submission processes.
• Excellent organizational and communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Technical Skills
• Proficiency in document management systems (e.g., Aconex, BIM 360, SharePoint, or similar).
• Strong working knowledge of Microsoft Office tools.
• Familiarity with BIM environments and coordination processes is advantageous.

Preferred Attributes

• Experience working on projects within the UAE or GCC region.
• Experience in large-scale or complex design consultancy projects.
• High attention to detail and strong quality control mindset.

Please submit /forward your CV to recruitment.mena@meinhardtgroup.com if you meet the above requirements.

Good Luck