Senior Contract Administrator

Overview

Job Description

Contract & Commercial Management

• Review, interpret, and administer head contracts (FIDIC) for assigned commercial projects.
• Ensure compliance with all contractual obligations, including notices, deliverables, insurances, bonds, and warranties.
• Prepare and manage contract correspondence, including notices of delay, extension of time, variation notices, and claims, in accordance with contract requirements and time bars.
• Support negotiation and agreement of contract terms, amendments, and commercial resolutions with clients and key subcontractors.

Variations, Claims & Dispute Support

• Identify, evaluate, and price variations and claims arising from design changes, site conditions, client instructions, and program impacts.
• Prepare variation proposals, substantiation, and supporting documentation for client approval.
• Assist in the preparation and defense of contractual claims, including delay and disruption claims, in collaboration with planners and project managers.
• Support the Contracts Manager in managing and resolving commercial issues and disputes with clients and subcontractors, escalating as needed.

Subcontract Administration

• Prepare and issue tender packages to subcontractors, including scopes of work, commercial conditions, and tender evaluation criteria.
• Evaluate subcontractor tenders, support negotiation of terms, and make recommendations for award.
• Draft, review, and administer subcontracts, ensuring back-to-back alignment with head contract obligations.
• Manage subcontractor progress claims, variations, extensions of time, and final accounts, ensuring timely assessment and payment in line with contract requirements.

Cost Control, Reporting & Forecasting

• Assist in preparing and maintaining project budgets, cost plans, and cash flow forecasts.
• Prepare monthly cost reports, including cost to complete, committed and incurred costs, and forecast final cost.
• Track and report on commercial performance indicators, including margin, variation status, contingency usage, and risk/opportunity registers.
• Work with finance and project teams to reconcile project accounts, address discrepancies, and support accurate revenue recognition.

Procurement & Commercial Risk Management

• Support development and implementation of procurement strategies for trades and suppliers aligned with project program and budget.
• Identify commercial and contractual risks, propose mitigation measures, and ensure they are reflected in contracts and commercial arrangements.
• Ensure appropriate levels of insurance, securities, guarantees, and warranties are in place and maintained throughout the project.
• Assist in supplier and subcontractor performance reviews from a commercial standpoint.

Documentation & Governance

• Maintain comprehensive and well-organized commercial records, including correspondence, contract documents, variations, claims, minutes, and approvals.
• Ensure adherence to company commercial policies, procedures, and delegations of authority.
• Contribute to internal audits, commercial reviews, and lessons-learned activities.
• Support the preparation of project close-out documentation, including final accounts and commercial reports.

Education

• Bachelor’s degree in Quantity Surveying (ideally), Construction Management, Law, or Commerce
• Equivalent combination of education and relevant experience will be considered.

Experience

• Minimum 6 years of progressive experience in contracts administration, quantity surveying, or commercial management within the construction or property sector.
• Demonstrated experience on commercial projects (Utilities or industrial facilities).
• Experience administering standard form construction contracts and managing subcontractors in a commercial environment.

Certifications (Preferred)

• Professional membership or working toward membership in a relevant body.
• Project management or contract law short courses/certifications are an advantage.

Knowledge, Skills & Abilities

• Solid understanding of construction contract law, standard forms of contract, and commercial risk allocation.
• Strong skills in contract administration, including variations, claims, EOTs, and final accounts.
• Proficiency with cost reporting, budgeting, and forecasting on construction projects.
• Strong negotiation and communication skills, with the ability to build productive relationships with clients, subcontractors, and internal stakeholders.
• High level of numerical accuracy, attention to detail, and analytical capability.
• Proficiency with relevant software, contract administration systems, estimating tools, and document management platforms (Aconex).
• Ability to work under pressure, manage competing priorities, and meet deadlines in a fast-paced project environment.
• Proactive, commercially minded, and solutions focused.

Key Performance Indicators

• Accuracy and timeliness of cost reports and forecasts.
• Effectiveness in managing variations, claims, and contractual notices (minimal time-bar breaches).
• Quality and completeness of subcontract administration and documentation.
• Contribution to achieving or improving targeted project margins.
• Stakeholder satisfaction (Commercial Manager, Project Manager, client, and subcontractors).
• Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
• We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars!
• Imagine next and join the Parsons quest—APPLY TODAY!
• Parsons is aware of fraudulent recruitment practices.
• To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.