Senior Associate - Technical Engineer (Fit out & Design)

Overview

Fit-Out & Design Management

• Manage and oversee all fit-out and design activities across horizontal and vertical communities, including residential, retail, and commercial units.
• Review and assess tenant’s and developer fit-out design documents, ensuring compliance with community management design guidelines, applicable authority regulations, and building technical standards.

Design Review & Technical Approvals

• Evaluate architectural, MEP, ELV, and structural fit-aout submissions for technical accuracy, constructability, safety, and operational impact.
• Provide technical recommendations and approvals or comments within stipulated timelines to ensure smooth project progression.
• Review project drawings and concept reports for new projects and provide comments based on community management requirements in compliance with authoritative requirements.

Authority & Regulatory Compliance

• Ensure all fit-out works comply with relevant statutory authorities, including local municipality, civil defence, utility providers, and other governing bodies.
• Coordinate with tenants’ representatives, consultants, and contractors to achieve timely authority approvals and completion of fit out works.

Fit-Out Site Inspections

• Manage the fit-out execution compliance in common areas for fit outs associated with tenants and owners.
• Conduct regular site inspections inside units during fit-out execution to ensure works are carried out as per approved drawings, specifications, and safety standards.
• Identify non-conformances and ensure timely corrective actions prior to work completion.
• Coordination with Stakeholders:
• Act as the primary technical point of contact for tenants’ fit out representatives, project designer representatives, contractors’ representatives, Property Management Team, and Facilities Management Teams regarding fit-out design, execution and compliance.
• Facilitate effective communication to resolve technical issues and avoid delays or operational conflicts.

Contractor Supervision & Control

• Monitor and supervise fit-out contractors to ensure workmanship quality, adherence to approved methodologies, and compliance with site regulations.
• Review and issue “Permit To Work” and “No Objection Certificates” to contractors as applicable.
• Ensure contractors follow Permit-to-Work systems, access controls, and asset protection requirements.

Handover & As-Built Documentation

• Oversee final inspections, snagging, and completion procedures.
• Assist Senior Manager – Technica to takeover new projects and mobilize respective Service Providers to commence regular operation of Facilities Management and specialised Service Providers.
• Ensure submission and verification of as-built drawings, snag rectification and closure, O&M manuals, warranties, and asset data for integration into FM operations.

Operational Interface Support

• Coordinate with FM teams to ensure fit-out designs are aligned with existing building services, operational requirements, and long-term asset performance.
• Identify potential risks to building operations arising from fit-out activities and implement mitigation measures.

Qhse Compliance & Implementation

• Ensure all fit-out and design-related activities comply with Modon Communities QHSE policies and ISO 45001, ISO 9001, and ISO 14001 standards.
• Review Method Statement and Risk Assessment to ensure the compliance of the same with actual scope of the fit out works.
• Monitor contractor adherence to health, safety, quality, and environmental requirements during fit-out works.
• Conduct hazard identification, risk assessments, and define controls related to fit-out and construction activities.
• Maintain and update risk registers in coordination with the QHSE team.

Incident & Non-Conformance Management

• Ensure timely reporting and investigation of incidents, near-misses, unsafe acts, or non-compliant works during fit-out activities.
• Support root-cause analysis and implementation of corrective and preventive actions.

Audits, Inspections & Reporting

• Participate in internal and external audits related to fit-out compliance, safety, and quality.
• Ensure closure of audit findings, inspection observations, and technical comments within agreed timelines.

Emergency & Safety Readiness

• Ensure fit-out sites comply with emergency response requirements and contractors are aware of emergency procedures.
• Act as a technical support point during fit-out-related emergencies.

Documentation & Record Keeping

• Maintain accurate records of design approvals, technical correspondence, inspections, NOCs, and fit-out completion documentation.
• Prepare periodic reports on fit-out activities, approvals status, and compliance KPIs.
• Coordinate with Senior Manager – Technical to prepare the management reports associated with fit out works.

Additional Duties

• Carry out any other duties assigned by management that support departmental objectives and organizational goals.

Education Qualification

(Preferred)

• Certification in

Project Management, Fit-out Management, or Building Services

• (e.g., PMP, or equivalent).
• Certified Facility Manager (CFM) or similar technical certification is an added advantage.

Experience

• :
• **5–8 years of relevant experience**
• in Community Management or Property Management, with a strong focus on
• fit-out and design management
• .
• Proven experience handling
• tenant fit-out projects
• in mixed-use developments, residential towers, retail spaces, or commercial properties.
• Strong knowledge of
• high-rise building systems
• , architectural finishes, MEP coordination, authority requirements, and fit-out approval processes.
• Familiarity with
• hospitality-grade interiors
• , retail fit-outs, and event or public-use spaces is an advantage.
• Impeccable understanding of
• local authority regulations
• , approvals, and compliance related to fit-out works.
• Strong knowledge of
• building systems
• (HVAC, Electrical Civil, Fire & Life Safety, BMS, ELV, Elevators) with fit-out integration and project design awareness.
• Familiar with
• local authority regulations
• , fit-out approvals, and use of
• CAFM systems
• .