Senior Advisor, Academic Operations

Program Operations and Administration

Oversee day-to-day operations for English Language Foundations, Open Studies and other assigned pathway programming

Translate approved enrolment plans, program requirements and funding commitments into executable semester and annual operating plans

Ensure administrative processes and program activities are completed accurately and on schedule

Manage course and section planning, scheduling requirements, registration capacity, instructional loading, operational calendars and program readiness

Coordinate the administrative systems supporting adjunct faculty recruitment, appointment, contracting, onboarding, access and teaching readiness

Coordinate implementation of approved program and operational changes

Provide operational direction to administrative and advising staff, ensuring students receive timely, consistent information and support

Manage the operational delivery of government-funded programs, including participant eligibility, enrolment targets, funding requirements, expenditures, milestones and reporting deadlines

Coordinate the implementation of approved program changes without assuming responsibility for curriculum, course content or academic quality

Develop and maintain procedures, workflows, records and service standards that ensure consistent delivery across all assigned programs

Enrolment and Faculty Loading

Monitor enrolment, course fill rates, waitlists, student progression and available capacity, taking timely action to address delivery requirements

Develop and maintain semester course and section plans based on approved program requirements, enrolment forecasts and available resources

Initiate and administer section additions, cancellations, consolidations and capacity adjustments within approved parameters

Manage the administrative processes required to recruit, appoint, contract, onboard and schedule adjunct faculty

Support the work of Academic Chairs by providing accurate enrolment and capacity information; coordinating the administrative requirements associated with program planning and governance; and escalating matters involving academic quality, curriculum, teaching standards, faculty performance, labour relations or significant delivery risk

Collaborative Operational Leadership and Coordination

Work alongside Administrators, Analysts and other operational support roles to coordinate workflows, timelines and service coverage required for program delivery

Provide functional guidance, mentoring and operational expertise to employees performing program administration and student-support activities

Support administrative employee recruitment, onboarding, training and orientation by coordinating documentation, system access, procedures and program-specific information

Monitor service levels, workflow effectiveness and operational risks, implementing or recommending process improvements within the role’s authority

Work with Academic Chairs at a planning and governance level by providing operational data, identifying risks and translating approved academic decisions into implementation plans

Work directly with faculty to coordinate scheduling, loading, onboarding, classroom and other operational requirements, without responsibility for faculty performance or academic supervision

Coordinate with institutional service areas to ensure registration, scheduling, staffing and program-delivery requirements are completed accurately and on time

Escalate faculty-related, academic, labour-relations, and student conduct matters to the appropriate academic leader

Student Pathways and Program Processes

Coordinate operational processes supporting admission, registration, progression and transition through pathway programming

Identify administrative barriers affecting student progression and coordinate resolution with appropriate service areas

Ensure processes and student communications are clear, consistent and timely

Coordinate with Advising, OTR and other institutional areas supporting pathway students

Support effective transitions from pathway programming into further SAIT studies

Identify opportunities to improve student-facing administrative processes

Reporting and Continuous Improvement

Monitor operational information related to enrolment, retention, progression, course utilization and pathway outcomes.

Maintain regular program reports and operational updates

Identify recurring operational issues, inefficiencies and process gaps

Implement practical improvements to workflows, documentation and administrative processes

Coordinate operational requirements associated with REFRESH sessions, cyclical reviews and approved curriculum or program changes

Provide regular updates to the Senior Manager and academic leadership regarding program operations, risks and emerging issues

We sincerely thank all applicants for their interest in this opportunity. We understand how important communication is, and we are committed to following up with every candidate. Please know that each application is thoughtfully reviewed, and you will hear from us either way. Together, we build bold futures At SAIT, we equip you with the resources you need to shape bold futures for yourself and our communities. We offer a comprehensive package including: - Generous time off to pursue other passions and support your wellbeing - SAIT paid premiums for medical, dental, and vision benefits so you, and your family, are well supported - Benefits supporting mental health and access to Greenshield + for virtual therapy at a reduced rate - Access to a Health Spending or Taxable Spending Account - Professional development opportunities through our Free Seat Program, tuition support, access to LinkedIn Learning and discounted Continuing Education & Professional Studies courses - Defined Benefit pension through LAPP to help you retire with confidence - Excellent dining options on campus - Free access to our fitness facilities and group fitness classes And the perks keep on coming! About SAIT At SAIT, we’re building bold futures. We’re a community of tenacious problem-solvers, inventive thinkers, and passionate collaborators who believe in doing work that matters. Named one of Alberta’s Top Employers, we’re driven by a desire to create an impact in our community. If you’re looking for a place where purpose meets possibility, you’ve found it here. We’re committed to community and belonging Community and belonging is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about Community and Belonging at SAIT.