Senior Administrator

Senior Administrator | Abu Dhabi, UAE

Why Join Us?

About Your Team

Your Role

Responsibilities

• Maintain and update permit registers, energisation dashboards, trackers, logs, and reporting systems.
• Review permit applications and supporting documentation for completeness and compliance with established procedures.
• Monitor permit validity periods and ensure timely renewals, closures, and escalations where required.
• Prepare weekly and monthly reports, presentations, and departmental updates for management review.
• Ensure accuracy, consistency, and integrity of permit, energisation, and operational data.
• Coordinate reporting requirements across Commissioning, Construction, HSE, QA/QC, and Project Management teams.
• Support governance and compliance initiatives by maintaining structured documentation and audit records.
• Track permit status, energisation activities, and departmental KPIs, providing visibility across multiple projects.
• Coordinate meetings, action trackers, and follow-up activities relating to commissioning and permit processes.
• Support process improvement initiatives through reporting enhancements and system optimisation.
• Ensure all records are maintained in a structured, controlled, and accessible format in accordance with project and company requirements.
• Escalate discrepancies, expired permits, missing documentation, or procedural deviations to the appropriate stakeholders.

Essential

• Advanced Microsoft Excel skills, including formulas, data analysis, reporting structures, and tracker management.
• Strong reporting, dashboard management, and document control capability.
• Excellent organisational and time-management skills.
• High attention to detail and ability to review documentation for compliance and accuracy.
• Effective communication and stakeholder coordination skills.
• Ability to manage multiple priorities in a fast-paced project environment.

Desirable

• Experience with permit-to-work systems, LOTO processes, energisation activities, or commissioning environments.
• Experience with Aconex, Power BI, SharePoint, or similar reporting and document management systems.
• Exposure to construction, MEP, industrial, mission-critical, or data centre projects.
• Experience supporting multiple stakeholders across project teams.
• Middle East construction industry experience.

Qualifications & Experience

• Bachelor's Degree or Diploma in Business Administration, Project Management, Engineering, Information Management, or a related field.
• Minimum 5 years of experience in site administration, project administration, permit coordination, document control, reporting, or operational support roles.
• Experience within construction, engineering, commissioning, industrial, or project environments is preferred.
• Demonstrated experience maintaining trackers, dashboards, compliance records, and management reporting systems.

What We Offer

• The chance to contribute to some of the UAE’s most iconic projects
• A collaborative, supportive environment that values efficiency and excellence
• Opportunities for professional growth and career progression
• Ready to elevate your career?
• Join ALEC and play a key role in delivering iconic projects while growing in a dynamic and supportive team environment.
• We’re excited to hear from you!
• Apply today and be part of something excellent!
• *Please note: we encourage you to apply as soon as possible, as this advert may close once we’ve found the right candidate.
• Although we can’t respond to every application, we thank you for taking the time to apply and for consider*
• ing a future with us.