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Senior Administrative Assistant - IT

Acadian Asset Management
Boston, USA
Senior · 3–5 years experience
Onsite
Discovered 6 days ago

Full Job Posting

What You’ll Do

  • Coordinate IT meetings, town halls, off-sites, team events and other department activities, including scheduling, rooms, catering and meeting materials.
  • Provide administrative and scheduling support to the CTO and IT leadership team as needed.
  • Coordinate onboarding and offboarding logistics for IT employees and contractors.
  • Assist with purchase orders, invoices, expenses, vendor documentation and other departmental administrative activities.
  • Maintain department calendars, distribution lists, shared resources and administrative records.
  • Assist with preparation and formatting of presentations, meeting materials and department communications.
  • Coordinate travel and related logistics as needed.
  • Work with HR, Finance, Procurement, Facilities and other internal teams on administrative matters.
  • Use available technology and AI tools to improve efficiency and simplify routine administrative work.
  • Provide general administrative support and assist with department projects as needed.
  • We’re Looking for Teammates With:
  • Bachelor’s degree and 3–5 years of administrative, office coordination or similar experience.
  • Experience supporting an IT, Technology, Engineering or similar corporate function is helpful but not required.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple priorities and work independently.
  • Strong written, verbal and interpersonal communication skills.
  • Professional judgment and discretion when handling confidential information.
  • Proficiency with Microsoft Office and common workplace collaboration tools.
  • Comfortable learning and using new technology, including AI-enabled productivity tools.
  • The base salary range for this role is $90,000 – $100,000 per year. Actual compensation will be determined based on a candidate’s skills, qualifications, and relevant experience. In addition to base pay, this position may be eligible for discretionary incentive compensation and includes participation in Acadian’s comprehensive benefits program, which includes health, retirement, and wellness offerings.
  • To apply for this position or view Acadian’s open roles, please visit the Careers section of our website at: https://www.acadian-asset.com/careers/open-positions. We will contact only selected candidates. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at [email protected].
  • Acadian Asset Management LLC is committed to providing equal employment opportunity to all employees and applicants. No employee or applicant shall be discriminated against on the basis of gender, race, creed, color, sex, age, national origin, marital status, pregnancy or parenthood, veteran status, citizenship status, disability, gender identity, or sexual orientation.

Qualifications

  • Bachelor’s degree and 3–5 years of administrative, office coordination or similar experience.

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