Senior Administrative Assistant
Role Overview
Provide high quality administrative support and maintain strong customer relationships.
Perform a variety of routine administrative tasks under direct supervision.
Handle confidential and sensitive information while ensuring compliance with company policies and procedures.
Key Skills for This Role
Full Job Posting
Job Overview
Provide high quality administrative support and maintain strong customer relationships.
Perform a variety of routine administrative tasks under direct supervision.
Handle confidential and sensitive information while ensuring compliance with company policies and procedures.
Key Duties
- Manage written and verbal communications effectively.
- Coordinate meetings, teleconferences, video conferences, and catering arrangements.
- Prepare reports, presentations, correspondence, and expense reports.
- Perform general office administration, including phone coverage and mail distribution.
- Create, organize, and maintain departmental files and records.
- Support planning and coordination of events, social gatherings, vendor lunches, and training activities.
- Assist with additional administrative duties and special projects as assigned.
Basic Job Requirements
- Combination of education and directly related experience totaling five (5) years.
- Diploma or Bachelor's degree or equivalent qualification preferred.
- Strong communication skills with the ability to work effectively with management, coworkers, clients, vendors, contractors, and visitors.
- Knowledge of job related technical procedures, processes, and administrative practices.
- Strong attention to detail with the ability to work efficiently and meet deadlines.
- Advanced computer skills including word processing, email, spreadsheets, and presentation software.
- Proficiency in Fluor specialized software and business systems.
- Strong verbal and written communication skills.
- Ability to effectively manage administrative tasks using various software applications and office tools.
Additional Expectations
Participate in department meetings, training sessions, and company functions.
Represent the company professionally when interacting with external clients and stakeholders.
Engage in Fluor University programs for training, professional growth, and career development.
Support knowledge sharing initiatives through Fluor knowledge management portals and communities.
Contribute to continuous learning, collaboration, and organizational improvement initiatives.
Demonstrate strong organizational, coordination, and time management skills.
Ability to work independently while effectively supporting team objectives and business goals.
To Be Considered
- Must be authorized to work in the country where the position is located.
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