Senior Administration & Operations Executive

Role overview

Key responsibilities

• Supervise administrative and warehouse teams, delegate responsibilities, monitor performance, and ensure accountability.
• Ensure staff follow SOPs and company policies and complete tasks accurately and on time.
• Oversee daily administration, documentation, internal controls, and operational workflows.
• Manage recruitment, interviews, onboarding, attendance, payroll coordination, and employee performance.
• Coordinate e-commerce supply chain activities, inventory, warehouse operations, order fulfillment, and shipments.
• Liaise with suppliers, logistics partners, and external service providers to resolve operational issues.
• Oversee accounting activities, supplier invoices, expenses, payment schedules, reconciliations, and Zoho Books records.
• Identify inefficiencies, resolve day-to-day issues, and implement process improvements.
• Prepare management reports, monitor pending tasks, and ensure timely follow-ups across departments.

Qualifications and requirements

• Bachelor's degree in Business Administration, Management, Commerce, Finance, or a related field.
• At least eight years of professional experience, including at least five years of relevant UAE experience.
• Proven experience in administration, operations management, staff supervision, and HR functions.
• Experience in e-commerce, trading, distribution, logistics, or supply chain operations is highly preferred.
• Good understanding of basic accounting, financial controls, and supplier management.
• Proficiency in MS Office, particularly Excel; Zoho Books or similar accounting software experience is preferred.
• Excellent written and verbal English communication skills.
• Strong leadership, organizational, analytical, problem-solving, and independent decision-making abilities.
• Professional maturity, integrity, attention to detail, and accountability; able to manage multiple priorities.

Salary and benefits

• Monthly salary is AED 3,000–5,000, negotiable for exceptional candidates.
• Benefits include annual leave, public holidays, and statutory benefits under UAE Labour Law.
• The role offers career development opportunities and potential progression as the company expands.

Work location

• The posting specifies work in person from the Dubai office.