Secretary

The Secretary will provide high-level administrative and operational support to the office.

The ideal candidate will possess strong business acumen, exceptional organizational skills, and the ability to manage complex tasks efficiently.

This role requires a proactive individual with a capability to thrive in fast paced work environment.

· Execute meticulous typing, proofreading, and dispatching of all outgoing correspondence, ensuring the highest standard is maintained.

· Prioritize and review all incoming mail, forwarding it to the line manager after careful consideration.

· Take proactive measures on routine standardized correspondence, promptly informing the line manager of important matters.

· Efficiently coordinate and follow up with internal departments on behalf of the line manager to facilitate smooth operations.

· Prepare letters on behalf of the line manager, ensuring clarity and professionalism in communication.

· Maintain an organized and systematic filing system for all correspondence.

· Attend meetings, record minutes accurately, and distribute them while following up on action items.

· Manage all telephone calls and appointments for the line manager, employing effective screening and prioritization techniques.

· Establish and update a comprehensive database of contacts as needed by the line manager.

· Organize travel arrangements and coordinate external business trips on behalf of the line manager.

· Minimum of 4 years’ relevant experience, including experience at senior management level

· Relevant professional qualification at university graduate level or nearing completion of a relevant professional qualification will be viewed favorably.

· Strong written and verbal communication skills.

· A good team player with experience in managing change; and

· Strong MS Office skills.

Arabic speakers