Secretary-cum-CAFM Operator
Skills
About This Role
Description
Secreatary-cum-CAFM operator to perform clerical duties operating the Computer Aided Facilities Management (CAFM) Software or Computerized Maintenance Management Systems (CMMS) and create and maintain accurate data records for facilities with proper updates of the task executed within the premises.
Responsibilities - Secretary
- Provide administrative assistance to the project management team.
- Coordinate meetings, prepare agendas, and document minutes.
- Manage travel arrangements, accommodations, and itineraries for project personnel.
- Assist in the preparation and formatting of reports, presentations, and project documentation.
- Facilitate effective communication between project team members and external stakeholders.
Responsibilities - CAFM Operator
CAFM Operation is responsible for Workload Monitoring, Planning & Scheduling along with CAFM/CMMS Systems Support.
They must but not limited to:
CAFM Systems Support
- Ensure that the Asset Register is up to date regarding additions, deletions and changes, in particular those created through New Works
- Ensure all assets are assigned to their correct location and data field sets.
- The relevant maintenance plans are applied to assets as defined.
- The correct task descriptions are linked to all maintenance plans as defined
- All work carried out by in-house staff and Contractors, for both planned maintenance and reactive, is recorded against the appropriate asset and that all spares and materials used are recorded against the correct asset.
- All Staff resource lists are kept up to date on the CAFM Systems.
Knowledge & Experience
- Previous experience working as an CAFM operator.
- In-depth knowledge of various maintenance strategy.
- Excellent troubleshooting skills.
- A keen eye for detail.
- Good communication and interpersonal skills.
- Flexibility to work long shifts
University Degree: Diploma /Bachelor’s
Working Experience: 2-5 year working experience
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