Secretary

Role overview

Responsibilities

• Handle daily administrative tasks; manage appointments, meetings, schedules, and follow-ups for doctors and management.
• Prepare and maintain official letters, reports, employee records, clinic documents, meeting minutes, notices, and internal communications.
• Coordinate with clinical departments and handle email, telephone, WhatsApp, and official correspondence professionally.
• Assist with employee documentation, attendance, leave, onboarding, and offboarding; coordinate recruitment interviews and candidate communication.
• Coordinate DHA and DHCC licensing and other regulatory documents; follow up on approvals, signatures, payments, and required documents.
• Maintain confidentiality and proper filing; coordinate with insurance, accounts, suppliers, and service providers; track pending tasks and perform assigned administrative duties.

Qualifications and requirements

• A bachelor's degree or diploma in Business Administration, Office Management, or a related field is preferred.
• Previous secretary or administrative assistant experience is required; healthcare-facility experience is preferred.
• Good communication and interpersonal skills; proficiency in Microsoft Office, email, and document preparation.
• Strong organization, attention to detail, ability to manage multiple tasks and deadlines, professionalism, and confidentiality.
• Good English communication skills are required; additional languages are an advantage.

Key competencies

• Time management, organization, communication, and coordination.
• Documentation and record management, problem-solving, and follow-up.
• Teamwork, professionalism, confidentiality, and accuracy.

Pay

• AED 1,600–6,100 per month.