Sea Freight Coordinator (Import & Export Operations)

We are looking for an experienced and detail-oriented **Sea Freight Coordinator** to manage end-to-end ocean freight operations, including imports, exports, documentation, and customer coordination.

If you thrive in a fast-paced logistics environment and have strong knowledge of shipping processes, this role is for you.

· Promptly responding to the shipping inquiries received through sales or overseas agents.

· Liaise with internal teams (sales, operations, finance, management) for smooth workflow.

· Proactively engage with clients to understand their shipping needs and offer customized solutions to meet their requirements.

· Initiate import jobs and coordinate with finance to generate job numbers.

· Source competitive freight rates from shipping lines via email, calls, and portals.

· Confirm bookings and share confirmations with clients.

· Ensure compliance with **Dubai Customs** requirements (BOE, DPC, Gate Pass, etc.).

· Arrange Delivery Orders (DOs) and required government approvals.

· Handle VCC issuance and customs inspection bookings.

· Process Payment Vouchers (PVs) and coordinate deliveries with transport teams.

· Coordinate export bookings based on cargo readiness and client requirements.

· Liaise with shipping lines for documentation (BL, DG forms, load lists).

· Ensure compliance with export customs procedures via **Dubai Customs**.

· Verify BL drafts and arrange Original Bills of Lading (OBLs).

· Coordinate container arrangements, loading schedules, and transporter activities.

· Manage export-related payments and documentation flow.

· Monitor DG shipments to ensure compliance with international safety standards.

· Verify DG approvals with shipping lines prior to shipment.

· Ensure proper labeling and marking of DG cargo as per regulations.

· Maintain complete documentation in job cards and update costing in system.

· Verify payment vouchers and supporting documents before invoicing.

· Coordinate invoice delivery and obtain client acknowledgments.

· Prepare and submit reports on customs duty (CDR) and documentation charges (DPC).

· Generate daily and monthly financial and operational reports.

· Track shipment volumes, revenue, and KPIs for management review.

· Bachelor’s degree in Logistics, Supply Chain, or related field.

· 2+ years of experience in working as a sea freight coordinator.

· Strong knowledge of **Dubai Customs procedures** and shipping documentation.

· Experience handling FCL, LCL, RORO, Breakbulk, and DG cargo.

· Excellent communication, coordination, and problem-solving skills.

· Proficiency in MS Office and freight/logistics systems (e.g., Flotilla).