Scheduling Coordinator

The Scheduling Coordinator is responsible for scheduling of shifts for all positions in the Facility. They serve as the point of contact for all employees needs with respect to their scheduling and time off record keeping.

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

Utilize OnShift Scheduling software to: ensure Nursing PPD is at the appropriate budgeted level and volume-adjusted schedule changes are made while balancing optimal utilization of employees with consistent quality care and labor spend

Oversees the Labor Management process in the Facility based on established daily, weekly, biweekly, monthly routines to ensure employee and customer satisfaction. Understands Facility pay practices and ensures appropriate utilization.

Maintains nursing staff coverage at all times.

Serves as liaison with Staff with respect to work schedules. Negotiates schedules balancing Facility’s staffing needs, employee schedule preferences, and financial performance.

Minimizes open positions and optimizes employee’s schedules by performing position control analysis in collaboration with Director of Nursing. Communicates position controls results and open positions with the Department Heads and Administrator.

Responds to emergency situations and call offs to ensure coverage. When not available to respond, ensures all Unit Managers are briefed daily on the call off protocol to ensure adequate response and coverage.

Reviews and tracks requests for time off. Coordinates scheduling changes with management. Secures advance approvals for booking Agency staff.

On a weekly basis, communicates open shift to fill temporary staffing needs that cannot be filled by Facility employees. Secures advance approvals for booking Agency staff.

Posts daily nurse staffing form as required.

Responds to employee questions.

Maintains confidentiality with respect to all employee information including but not limited to schedule preferences

Performs all related duties as required.

Caring/Compassion

Accountability

Dependability

Adaptability/Flexibility

Effective Communication

Confidentiality

Team Player

Dedication

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