Medical Records Coordinator
Role Overview
Under the direction and supervision of an Director of Nursing, the Medical Records Coordinator is responsible for maintaining facility and patient records in an organized and secure manner.
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.
Full Job Posting
Job Overview Summary
Under the direction and supervision of an Director of Nursing, the Medical Records Coordinator is responsible for maintaining facility and patient records in an organized and secure manner.
Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.
Functions
Prepare admission records in conjunction with unit secretary
Performs assembly and analysis of discharged medical records
Responsible for thinning of active records on a regular basis. Maintains thinned medical record information in an organized and secure manner
Responsible for mailing, filing and quality check of physician verbal orders
Responsible for release of information according to Massachusetts and HIPPA regulations. Maintains a log for all released information
Prepares records for offsite storage and maintains inventory log of stored records
Additional similar or related duties may be assigned by a supervisor as are necessary for the wellbeing of the residents
Qualifications
- A minimum of a high school education or high school equivalency diploma. (Required). Prior experience in the long-term care environment (Preferred).
Knowledge and Skills
- Customer Service Oriented
- Ability to be patient while interacting with challenged or difficult residents
- Knowledge of activity programs developed to engage adult and geriatric residents
- Skill in conducting arts & crafts, music, games and associated activities
- Demonstrates organizational and critical thinking skills
- Strong interpersonal skills
- Ability to work independently, problem solve and make decisions as necessary
- Ability to create a resident-centered environment
- Knowledge of policies and procedures and state and federal regulations
Required Responsibilities
- Successful demonstration of work standards, quality work product, productivity, and job knowledge are standard expectations for all company employees.
Core Competencies
Caring/Compassion
Accountability
Dependability
Adaptability/Flexibility
Effective Communication
Confidentiality
Team Player
Dedication
Amount of Time
This job requires that force be exerted by weight being lifted, carried, pushed, or pulled. Show how much and how often by checking the appropriate boxes below.
This job has special vision requirements.
- Close Vision (clear vision at 20 inches or less)
- Distance Vision (clear vision at 20 feet or more)
- Color Vision (ability to identify and distinguish colors)
- Peripheral Vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point)
- Depth Perception (three-dimensional vision; ability to judge distances and spatial relationships)
- Ability to Adjust Focus (ability to adjust eye to bring an object into sharp focus)
- No Special Vision Requirements
This job has special hearing requirements.
- Ability to hear alarms on equipment
- Ability to hear client call
- Ability to hear instructions from physician/department staff
About Oakhill HealthCare
Oakhill Healthcare is a for-profit skilled nursing facility providing short-term rehabilitation and long-term care to residents.
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