Schedule Template Coordinator- MGB Endoscopy & GI
Role Overview
Summary Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions by managing administrative tasks, overseeing projects, and serving as a point of contact for internal and external stakeholders. Does this position require Patient Care? No Essential Functions -Provide high-level administrative support to medical and administrative leadership, including managing calendars, schedule templates, meetings, events, coverage, and call. -Assist in the planning, execution, and monitoring of projects, ensuring that timelines and deliverables are met. -Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners. -Organize and maintain files, records, and documents in both physical and electronic formats. -Identify opportunities for streamlining administrative processes and implement effective solutions. -Assist in the planning and execution of meetings, conferences, and other corporate events. -Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.
Full Job Posting
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.
Requirements
- Education Associate's Degree Business Administration required or Bachelor's Degree Business Administration preferred Can this role accept experience in lieu of a degree? No Experience Administrative Support Experience 3-5 years required and Executive Level Support Experience 2-3 years required Knowledge, Skills and Abilities - Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools. - Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion. - Ability to adapt to changing priorities and work effectively in a dynamic environment. - Strong problem-solving skills to resolve issues and make sound decisions independently. - Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization. - Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.
- Standing Occasionally (3-33%)
- Walking Occasionally (3-33%)
- Sitting Constantly (67-100%)
- Lifting Occasionally (3-33%) 20lbs - 35lbs
- Carrying Occasionally (3-33%) 20lbs - 35lbs
- Pushing Rarely (Less than 2%)
- Pulling Rarely (Less than 2%)
- Climbing Rarely (Less than 2%)
- Balancing Occasionally (3-33%)
- Stooping Occasionally (3-33%)
- Kneeling Rarely (Less than 2%)
- Crouching Rarely (Less than 2%)
- Crawling Rarely (Less than 2%)
- Reaching Occasionally (3-33%)
- Gross Manipulation (Handling) Constantly (67-100%)
- Fine Manipulation (Fingering) Frequently (34-66%)
- Feeling Constantly (67-100%)
- Foot Use Rarely (Less than 2%)
- Vision - Far Constantly (67-100%)
- Vision - Near Constantly (67-100%)
- Talking Constantly (67-100%)
- Hearing Constantly (67-100%)
About Mass General Brigham
Integrated non-profit academic health care system.
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