Sales Documentation & Bid Specialist

Company Description

Role Purpose

1. Bid & Proposal Management

• Manage end-to-end bid and proposal documentation processes.
• Prepare RFP/RFQ responses, technical proposals, financial proposal documents, capability statements, compliance matrices, and scope of work documents.
• Track bid timelines, submission deadlines, approvals, action items, and checkpoints.
• Ensure all submissions align with client requirements and formatting standards.

2. Sales Documentation

• Create and maintain company profiles, product documents, executive summaries, presentations, pitch decks, client response materials, and vendor registration documents.
• Improve the quality, consistency, and professionalism of all outbound sales materials.
• Convert technical information into clear business language.

3. Government & Enterprise Support

• Support Etimad and enterprise tender submissions.
• Review tender requirements and identify gaps or missing information.
• Organize legal, technical, financial, and compliance documentation required for submission.

4. Knowledge & Process Management

• Build and maintain a centralized repository for proposal templates, case studies, company profiles, standard responses, and reusable bid content.
• Continuously improve proposal quality, bid readiness, and sales documentation efficiency.
• Provide management reporting on active bids, submission status, and deadlines.

5. AI-Enabled Execution

• Use AI tools and agentic AI workflows to accelerate proposal writing, RFP analysis, compliance matrices, research, formatting, proofreading, and quality control.
• Treat AI agents like junior employees by assigning tasks, reviewing outputs, correcting mistakes, and building repeatable workflows.
• Validate all AI-generated content before internal or client-facing use.

Requirements

• 2–5 years of experience in bid management, proposal writing, tender coordination, or sales documentation.
• Experience in technology, cybersecurity, SaaS, or enterprise solutions is preferred.
• Must be fluent in Arabic and English, with strong business writing skills in both languages.
• Strong attention to detail, organization, ownership, and follow-up.
• Ability to manage multiple deadlines simultaneously.
• Experience with Etimad or government procurement platforms is preferred.
• Strong practical experience using AI tools is highly preferred.

Preferred Traits

• Structured, accountable, and deadline-driven.
• Strong stakeholder coordination skills.
• Able to work directly with senior management and sales leadership.
• Fast executor with strong quality control.
• Commercially aware and able to improve proposal win readiness.