Sales Co-ordinator

Role overview

Responsibilities

• Run day-to-day sales administration and maintain accurate CRM information for leads, deals and clients.
• Prepare quotes, proposals, contracts, invoices and sales documents; maintain filing systems, records and trackers.
• Track the pipeline and flag stalled deals; coordinate across business stakeholders.
• Handle client and lead enquiries by email, phone and chat; schedule meetings, demonstrations and calls.
• Prepare weekly reports, meeting notes and performance updates; follow up on payments, invoices and client documentation.
• Complete accurate data entry and general office administration; assist with outreach campaigns and lead-list building as needed.

Must-have qualifications

• 2 to 3+ years in sales coordination, sales administration, office administration or a similar role.
• Strong administration skills in documentation, record-keeping, scheduling and data entry.
• Strong CRM skills with HubSpot, Zoho, Salesforce or similar; advanced Excel or Google Sheets.
• Strong Microsoft Office or Google Workspace skills, including Word, Outlook, Docs and Calendar.
• Excellent written and spoken English; strong organization, attention to detail and professional communication.
• Able to manage multiple tasks and deadlines; currently based in the UAE and available for on-site work.

Desirable qualifications

• Experience preparing proposals, quotations and sales reports is highly desirable.
• Arabic or another additional language is desirable.
• Familiarity with Apollo, LinkedIn Sales Navigator or similar tools is desirable.
• Experience with international clients and knowledge of UAE business documentation and invoicing are desirable.

Success profile