Sales Administrator - Real Estate

Overview

Sales Documentation & Transaction Processing

• Prepare, verify, and process all required documentation for property sales including:

1. Memorandum of Understanding (MoU)

• 2.
• Form A (Agency Agreement), Form B (Buyer Representation), and Form F (Sale Agreement)
• 3.
• Oqood registration for off-plan properties
• 4.
• No Objection Certificates (NOCs) from developers
• 5.
• Title Deed issuance and DLD transfer appointments
• 6.
• KYC forms, passport/Emirates ID verification, and other supporting client documentation.
• Ensure all documents are properly signed, dated, and filed in line with DLD and RERA requirements.
• Track each deal from offer to final registration, maintaining up-to-date status logs and notifying the Sales Manager of pending items or bottlenecks.

Regulatory & Compliance Administration

• Manage submissions, while ensuring correct client data, to DLD Trakheesi, Oqood, and Dubai REST portals, ensuring correct data entry and approvals.
• Verify compliance with RERA brokerage regulations, escrow requirements, and company policies.
• Maintain transaction and commission records in accordance with audit and regulatory standards.
• Liaise with developers and property owners for document collection, payment schedules, and project updates.

System & Data Management

• Input and maintain all leads, listings, and deal data within the company CRM and sales tracking systems.
• Upload required documentation, manage electronic filing, and ensure consistent record-keeping across all sales.
• Support reporting by compiling sales data, performance metrics, and monthly transaction summaries for management review.
• Coordinate with finance to reconcile payments, commissions, and invoices.

Operational Support

• Prepare internal approval forms, booking forms, and deal summary sheets for management sign-off.
• Maintain organised archives of property documents, contracts, and handover records.
• Support brokers with internal requests (document templates, approvals, verification, etc.) but not engage directly with clients.
• Coordinate with marketing for listing updates and removal once sales are completed.

Experience, Education, and Skills

• Bachelor’s degree in Business Administration, Real Estate, or related field.
• 2–4 years’ experience in real estate sales administration or property transaction coordination in Dubai.
• Strong knowledge of DLD, RERA, Trakheesi, and Oqood procedures.
• Experience handling developer documentation and escrow account requirements.
• Proficiency in CRM systems and MS Office; experience with Yardi, Salesforce, or D365 preferred.
• Strong attention to detail, organisation, and ability to manage multiple concurrent transactions.
• Excellent written and verbal communication in English; Arabic is a plus.