Receptionist - Female

· Handling telephone calls from clients and sites and within as required.

· Following up of update on quotations SDO’s and then updates

· Allocating reference number for memos and letters according to procedure

· Giving outgoing letter/memo/quotation reference numbers

· Following up with serve u site office on quotations /letters/enquiry forms which are not sent for our master file

· Once a month sending the quotations updates to sites to updates all job numbers opened/cancelled or lost

· Communication with all relevant persons as required and directed by the Department Head and Engineers.

· Typing of all correspondence as might be required.

· Direct Employees/ Visitors coming to office and directing them to the concerned Departments

· Entering all incoming faxes / taking photocopies and distributing to the concerned Departments /site offices /Managers.

· Distribution of documents/ letters to the concerned departments sent from sites/ Camp/ Post office.

· Distribution of cheques to the clients.

· Make international call as directed by HR department.

· Receiving courier documents

· Taking massages for the staff /managers in case they were not in the Head Office

· Sometimes arranging transport for documents to be collected and even to send employees back to camp.

· Filing Incoming