Receptionist

Role overview

Reception and administration

• Greet visitors, clients, and employees; answer and direct calls and emails.
• Manage meeting room bookings, visitor access, correspondence, deliveries, and courier services.
• Maintain filing systems and administrative records; order and monitor office supplies and refreshments.
• Provide general administrative support to departments as needed.

Executive meeting support

• Attend meetings with the CEO and Managing Partner as requested; take accurate notes and minutes.
• Record decisions, action items, deadlines, and responsibilities; prepare meeting debriefs and summaries.
• Distribute meeting minutes and follow-up communications, and track outstanding actions with departments.
• Maintain confidentiality of business discussions and sensitive information.

Reporting and documentation

• Prepare and maintain Excel trackers, reports, and meeting logs; monitor progress against deadlines.
• Assist with presentations, reports, and management documents; keep meeting records organized and accessible.

Qualifications and skills

• A bachelor's degree or diploma in Business Administration, Office Management, or a related field is preferred.
• At least 2 years of experience in reception, executive assistance, administrative assistance, or a similar role.
• Experience supporting senior management is an advantage.
• Excellent written and verbal English communication, strong note-taking, and minute-writing skills.
• Advanced Microsoft Office skills and ability to maintain accurate Excel reports and trackers.
• Strong organization, time management, attention to detail, discretion, and ability to manage competing priorities.

What the employer offers

• Opportunity to work with a hospitality and lifestyle group across brands and venues in the MENA region.
• Collaborative, multicultural environment and opportunities for career growth and professional development.